Scholars Academy Child Development Center

8VAC20-780-340-D

“Each grouping of children shall have at least one staff regularly present who meets lead teacher qualifications. Staff #4, who did not meet lead teacher qualifications, was alone with a group of preschool children for the duration of the inspection.”

8VAC20-780-60-A

“**Repeat Violation** Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #1, enrolled for over three months, was missing the following required components: the name, address and phone number of one designated person to call in an emergency if a parent cannot be reached. The record for Child #3, enrolled for over five months, was missing the following required components: the name, address and phone number of one designated person to call in an emergency if a parent cannot be reached.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #4 TB was dated 57 days prior to their date of employment.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within actual sight and sound supervision of staff. During the inspection, eight preschool aged children were observed in a classroom unsupervised at rest time for approximately 3-4 minutes prior to staff #2 reportedly returning from break. During the inspection, child #1 (7 months old) was left unsupervised in the infant classroom for approximately 2-3 minutes while staff #3 walked another child to the front of the center for dismissal. After, staff #3 walked into another classroom before returning to the infant room.”

8VAC20-780-280-B

“**Repeat Violation** Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of disinfectant spray and disinfectant wipes with warning labels, ?Keep out of reach of children,? were unlocked in the infant classroom, out of reach of children.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff #4 did not have documentation of a current CPR certification.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have a current certification in first aid appropriate to the ages of children in care. Staff #4 did not have documentation of a current first aid certification.”

8VAC20-780-60-A

“**REPEAT VIOLATION** Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for child #1, enrolled for eleven months, was missing the following required components: the address of one designated person to call in an emergency. The record for child #3, enrolled for eleven months, was missing the following required components: work phone number and place of employment of each parent. The record for child #4, enrolled for over one year, was missing the following required components: documentation of viewing proof of the child’s identity and age. The record for child #5, enrolled for eleven months, was missing the following required components: the name, address and phone number of one designated person to call in an emergency.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4 updated screening was due 6 weeks ago. The updated screening has not yet been completed.”

8VAC20-780-140-A

“**REPEAT VIOLATION** Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #5, who had been enrolled for four months.”

8VAC20-780-530-A

“At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid. Staff #4 was alone with a group of 4 infants and was not certified in CPR or first aid.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of disinfectant and disinfectant wipes with warning labels, ?Keep out of reach of children,? were unlocked in the infant classroom, out of reach of children. A can of disinfectant with warning labels, ?Keep out of reach of children,? were unlocked in the child bathroom, within reach of children.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have a current certification in cardiopulmonary resuscitation (CPR) appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff #4 did not have documentation of a current CPR certification.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have a current certification in first aid appropriate to the ages of children in care. Staff #4 did not have documentation of a current first aid certification.”

8VAC20-780-60-A

“**REPEAT VIOLATION** Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for child #1, enrolled for eleven months, was missing the following required components: the address of one designated person to call in an emergency. The record for child #3, enrolled for eleven months, was missing the following required components: work phone number and place of employment of each parent. The record for child #4, enrolled for over one year, was missing the following required components: documentation of viewing proof of the child’s identity and age. The record for child #5, enrolled for eleven months, was missing the following required components: the name, address and phone number of one designated person to call in an emergency.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4 updated screening was due 6 weeks ago. The updated screening has not yet been completed.”

8VAC20-780-140-A

“**REPEAT VIOLATION** Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #5, who had been enrolled for four months.”

8VAC20-780-530-A

“At least one staff in each classroom or area where children are present shall have current certification in both CPR and first aid. Staff #4 was alone with a group of 4 infants and was not certified in CPR or first aid.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. A can of disinfectant and disinfectant wipes with warning labels, ?Keep out of reach of children,? were unlocked in the infant classroom, out of reach of children. A can of disinfectant with warning labels, ?Keep out of reach of children,? were unlocked in the child bathroom, within reach of children.”

8VAC20-780-150-B

“Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization records for child #1 were not signed.”

8VAC20-780-130-E

“The center shall obtain documentation of additional immunizations once every six months for children under the age of two years. The record for child #3 (age 18 months) contained an immunization record dated 1 year ago.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #3, enrolled for over eight months, was missing the following required components: documentation of viewing proof of the child’s identity and age. The record for Child #4, enrolled for over six months, was missing the following required components: work phone number and place of employment of each parent.”

8VAC20-780-150-B

“Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization records for child #1 were not signed.”

8VAC20-780-130-E

“The center shall obtain documentation of additional immunizations once every six months for children under the age of two years. The record for child #3 (age 18 months) contained an immunization record dated 1 year ago.”

22.1-289.057-A

“The program is required to submit to VDH and implement a plan to test potable water for lead. The program did not have evidence of a testing plan submitted to VDH.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #3, enrolled for over eight months, was missing the following required components: documentation of viewing proof of the child’s identity and age. The record for Child #4, enrolled for over six months, was missing the following required components: work phone number and place of employment of each parent.”

8VAC20-790-600-F

“Staff shall complete the departments health and safety update course annually. Staff #4 did not have documentation of completing the annual health and safety update course for 2023 or 2024.”

8VAC20-780-570-E

“Prepared infant formula shall be dated and labeled with the child’s name. One infant bottle with formula was observed not labeled or dated in the refrigerator.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4 updated screening was completed 5 months after the required due date.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #3, who had been enrolled for over 1 month.”

8VAC20-780-130-A

“**Repeat Violation** The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record for child #1 had documentation of immunizations dated 10 days after their enrollment date.”

8VAC20-780-245-A

“Staff shall complete a minimum of 16 hours of training annually, appropriate to the age of children in care. Staff #1 obtained 5.5 hours of the 16 required hours in 2023. Staff #4 obtained 1 hour of the 16 required hours in 2023. Staff #5 obtained 7 hours of the 16 required hours in 2023.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the infant classroom, the cleaning solution, sanitizing solution and disinfecting wipes were on an unlocked shelf, out of reach of children. Cleaning solution with a warning label, ?Keep out of reach of children,? was unlocked in the children’s bathroom, within reach of children.”

8VAC20-790-600-F

“Staff shall complete the departments health and safety update course annually. Staff #4 did not have documentation of completing the annual health and safety update course for 2023 or 2024.”

8VAC20-780-570-E

“Prepared infant formula shall be dated and labeled with the child’s name. One infant bottle with formula was observed not labeled or dated in the refrigerator.”

8VAC20-780-160-C

“A tuberculosis (TB) screening is required every two years from the last screening. Staff #4 updated screening was completed 5 months after the required due date.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #3, who had been enrolled for over 1 month.”

8VAC20-780-130-A

“**Repeat Violation** The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record for child #1 had documentation of immunizations dated 10 days after their enrollment date.”

8VAC20-780-245-A

“Staff shall complete a minimum of 16 hours of training annually, appropriate to the age of children in care. Staff #1 obtained 5.5 hours of the 16 required hours in 2023. Staff #4 obtained 1 hour of the 16 required hours in 2023. Staff #5 obtained 7 hours of the 16 required hours in 2023.”

8VAC20-780-280-B

“Hazardous substances must be in a locked place that prevents access by children. In the infant classroom, the cleaning solution, sanitizing solution and disinfecting wipes were on an unlocked shelf, out of reach of children. Cleaning solution with a warning label, ?Keep out of reach of children,? was unlocked in the children’s bathroom, within reach of children.”

8VAC20-780-130-A

“Based on child record review, the provider failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for C2, enrolled 04/01/2024 documented immunizations on 04/08/2024.”

22.1-289.035-A

“Repeat violation Based on record review, the provider failed to ensure that staff underwent criminal background checks every 5 years. Evidence: The record for S5, contained national criminal background checks dated 04/19/2018.”

8VAC20-780-420-E-3

“Based on child record review, the provider failed to document at least annually parent confirmation that the required information in the child’s record is up to date. Evidence: The record for child, C1 enrolled 05/03/2021 did not document annual confirmation of required information in the record. The record for C3, enrolled 11/29/2021 did not document the annual confirmation of information due 12/27/2023.”

8VAC20-780-40-J

“Based on interview, the provider failed to ensure the injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services. Evidence: S5 reported the review of the injury prevention procedures for 2023 has not been completed.”

8VAC20-780-60-A

“Repeat Violation Based on child record review, the provider failed to ensure that three of five records contained the required information for each child enrolled. Evidence: The records for: C1, enrolled 05/03/2021; C4, enrolled 11/29/2021; and C5, enrolled 03/22/2021 did not contain documentation of parents being provided at least semiannually in writing information on their child’s development, behavior, adjustment, and needs as required by 8VAC20-780-420.3.”

8VAC20-780-210-A

“Based on record review and interview, the center failed to ensure that program leaders shall meet all the required qualifications. Evidence: Staff records for S1, employed 09/11/2023 and S2 employed 05/09/2024 did not have documentation to demonstrate how the staff meets program leader qualifications.”

8VAC20-780-130-E

“Based on child record review, the provider failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: The record for C3 did not contain additional immunizations due within six months of immunizations in the record dated 11/21/2022.”

8VAC20-780-130-A

“Based on child record review, the provider failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for C2, enrolled 04/01/2024 documented immunizations on 04/08/2024.”

22.1-289.035-A

“Repeat violation Based on record review, the provider failed to ensure that staff underwent criminal background checks every 5 years. Evidence: The record for S5, contained national criminal background checks dated 04/19/2018.”

8VAC20-780-420-E-3

“Based on child record review, the provider failed to document at least annually parent confirmation that the required information in the child’s record is up to date. Evidence: The record for child, C1 enrolled 05/03/2021 did not document annual confirmation of required information in the record. The record for C3, enrolled 11/29/2021 did not document the annual confirmation of information due 12/27/2023.”

8VAC20-780-40-J

“Based on interview, the provider failed to ensure the injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services. Evidence: S5 reported the review of the injury prevention procedures for 2023 has not been completed.”

8VAC20-780-60-A

“Repeat Violation Based on child record review, the provider failed to ensure that three of five records contained the required information for each child enrolled. Evidence: The records for: C1, enrolled 05/03/2021; C4, enrolled 11/29/2021; and C5, enrolled 03/22/2021 did not contain documentation of parents being provided at least semiannually in writing information on their child’s development, behavior, adjustment, and needs as required by 8VAC20-780-420.3.”

8VAC20-780-210-A

“Based on record review and interview, the center failed to ensure that program leaders shall meet all the required qualifications. Evidence: Staff records for S1, employed 09/11/2023 and S2 employed 05/09/2024 did not have documentation to demonstrate how the staff meets program leader qualifications.”

8VAC20-780-130-E

“Based on child record review, the provider failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: The record for C3 did not contain additional immunizations due within six months of immunizations in the record dated 11/21/2022.”

8VAC20-780-60-A

“Based on a review of five children's records, the center did not ensure two children's records contained the required information. Evidence: 1) The record of Child #4, enrolled on 06/12/23, did not contain the address of the second emergency contact listed. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. 2) The record of Child #5, enrolled on 10/17/22, did not contain the center's documentation of viewing proof of the child's identity and age.”

8VAC20-780-280-B

“Based on observations and interview, the center did not ensure hazardous substances such as cleaning materials, insecticides, and pesticides were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) In the Preschool classroom, the inspector observed a bottle of Febreze spray, a bottle of chalkboard paint, and a bottle of hand sanitizer. The chemicals were unlocked and did not prevent access by children. 2) In the Infant classroom, the inspector observed bottles of cleaning materials in a drawer that is used to store children's belongings. The drawer did not have a safe locking method that prevents access by children. 3) In the School Age classroom, the inspector observed disinfectant wipes on a table, a bottle of antibacterial spray on top of a shelf, bleach bottles, and Pine-Sol in the bathroom used by children. The chemicals were in unlocked places and did not prevent access by children. 4) During interview, a member of management acknowledged the chemicals were not locked.”

8VAC20-780-130-E

“Based on a review of five children's records and interview, the center did not obtain documentation of additional immunizations once every six months for one child under the age of two years. Evidence: 1) The most recent immunization documentation in the record of Child #2 (23-months-old), enrolled on 11/21/21, was dated 02/02/22. 2) During interview, a member of management confirmed the center obtained immunizations on 11/21/21 and on 02/02/22. No additional immunization updates have been received to date.”

22.1-289.035-A

“Based on a review of five staff records and interview, the center did not ensure two staff completed a required background check every five years. Evidence: 1) The most recent results of the fingerprint-based national criminal background check in the record of Staff #1, employed on 08/23/16, were obtained on 04/19/18. New results should have been obtained no later than 04/19/23. 2) The most recent results of the fingerprint-based national criminal background check in the record of Staff #2, employed on 04/24/15, were obtained on 04/16/18. New results should have been obtained no later than 4/16/23. 3) During interview, a member of management acknowledged a new search of the fingerprint-based national criminal background check for Staff #1 and Staff #2 was not requested every five years as required.”