Reading Elementary School

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Since First Aid and CPR information was not in credential accounts, I worked with Rayna Bishop at the school district for any certifications kept there. Staff A and Staff C did not have current certification. Staff A's had expired in 2023, and Staff C had not taken the trainings, though has been with the program over a year. Corrective Action: Ensure both Staff A and Staff C take both First Aid and CPR training as soon as possible, and ensure all staff stay current in their certification.”

Correction date in the state record: Feb 26, 2025

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“When reviewing the program's BFIS account to prepare for this compliance visit it was found that Staff A, B, C and D did not have professional development nor CPR/FA information in their credential accounts. Other information, like Staff B's updated educator's license, was also not in their BFIS credential account. Corrective Action: Ensure there is a plan for sending documents to Northern Lights needed for verifying qualifications as well as all annual professional development information to be uploaded into staff BFIS credential accounts.”

Correction date in the state record: Mar 4, 2025

Regulation 5.1.3: Immunizations: The licensee shall maintain documentation in the child's file of each child's current immunization status. * Immunization records shall include the immunization administered and the date of each immunization. The immunization record should be updated after each additional immunization has been received. * If an enrolled child is in the process of complying with immunization requirements in accordance with the Vermont recommended immunization schedule, documentation in the child's file shall include the required Vermont Department of Health form. * If a child has not had a required immunization due to a Vermont allowed exemption, documentation in the child's file shall include the required Vermont Department of Health form.

“Upon review of currently enrolled childrens files, of the four (4) files reviewed, three (3) were missing immunization records. Review incuded paper files, electronic files and nurse files. Corrective Action: Ensure all children have immunization records on file as required. Develop a system to ensure ongoing compliance to this rule. Ensure childrens immunization records are maintained and available for review.”

Correction date in the state record: Feb 23, 2022

Regulation 5.1.4: The licensee shall submit a Vermont Child Care Immunization Report at least once every 365 days to the Vermont Department of Health, Immunization Office as required by 18 V.S.A. SS 1120 - 1129.

“Between 11/16/2021 and 12/17/2021 CDD sent two (2) separate emails to all programs, one (1) reminder letter using US Postal Service, one (1) reminder letter sent through the programs BFIS account, and a final email reminder. This communication provided the link to be used and CDD contact information for questions or challenge with submitting the report. The program did not submit the immunization report in 2021. Corrective Action: Ensure the Vermont Child Care Immunization Report is filed by the due date next year in order to ensure compliance to this rule. Provide this Licensor the plan to ensure this requirement is met.”

Correction date in the state record: Feb 23, 2022

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“After review of BFIS, on site files and upon discussion with Director, it was confirmed Director and Staff A had not completed Vermont Orientation training as required. Corrective Action: Ensure all staff required to complete orientation do so by the stated due date. Develop a system to ensure new staff complete the training as required.”

Correction date in the state record: Mar 8, 2022

Regulation 3.4.6.1: The licensee shall maintain a record of the date of each evacuation drill as required in the rules in section 3.7.2 of these regulations that includes the number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting. Evacuation records shall be kept for two (2) years. When the CBCCPP counts lock-down drills as allowed in the rules in section 3.7.2 of these regulations, the licensee shall maintain a record of the date of each lock-down drill, the number of CBCCPP children and staff who participated, and note that the drill performed was a lock-down drill.

“Upon request for evacuation drill records, the Director nor Staff B could produce the records from the previous year. The evacuation drill records provided for the current year documented the date and time of the evacuation. The number of children and staff evacuated, time taken to evacuate, and notation of the drill conducted while children were sleeping or resting was not documented. Director stated he was not aware of this level of specificity required when documenting evacuation drills Corrective Action: Develop a system for the preschool program to document evacuation drills as stated in this rule. Ensure that evacuation drills are maintained as required by this rule and available upon request.”

Correction date in the state record: Feb 23, 2022

Regulation 5.1.2: General Health Examinations: Within forty-five (45) days of enrollment, the licensee shall obtain documentation of the child's age appropriate well care exam from the parent. Documentation shall include information regarding any health conditions and medications that may impact the care of the child.

“Upon review of currently enrolled childrens files, of the four (4) files reviewed, all were missing documentation of the general health exam. Review included paper files, electronic files and nurse files. Corrective Action: Ensure all children have a copy of a general health exam on file as required. Develop a system to ensure ongoing compliance to this rule.”

Correction date in the state record: Feb 23, 2022

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“On 7/22/2021, the Division was notified in a change of Director. A review of BFIS was done and the Director was not listed. Upon discussion with the Director while on site, and upon review of the record check authorization form submitted to the Division, it was determined the Director had submitted the form for a different licensed program but had not submitted a record check for this program as of the date of the visit 01/31/2022. Corrective Action: Effective immediately, have the identified staff complete the required record check documentation. Ensure any and all new staff and auxiliary staff follow the record check procedures.”

Correction date in the state record: Feb 1, 2022