Preschool at the Jay/Westfield JES

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“A review of the program staff BFIS Quality and Credential accounts indicated missing training certifications. The Program Director stated that all training certifications had not been sent or added to staff BFIS Quality and Credential. Corrective Action: All existing documents must be submitted electronically to Northern Lights at CCV, copying ann.sparrow@vermont.gov by 2/19/24. Submit all documents to Northern Lights on an on-going basis moving forward.”

Correction date in the state record: Apr 15, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“A review of staff s BFIS quality and credential account and verbal confirmation from the staff member that they had not obtained the required training in pediatric first aid and infant and child CPR within the first three (3) months working with preschool children. The staff member has been working with children at the program since September 2022. Corrective Action: Immediately complete the CPR and First Aid training and maintain currently certified. By 3/8/2023, submit the CPR and First Aid training certificate to Northern Lights with the proper cover sheet.”

Correction date in the state record: May 4, 2023

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“A staff member did not submit a new record check authorization form or submit to fingerprinting prior to the expiration date of 9/19/2022. An annual assurance letter was issued to Preschool at the Jay/Westfield JES on 6/13/2022 reminding the staff of their fingerprint expiration date. Corrective Action: Immediately submit a new record check authorization form and compete the fingerprint process. Submit a confirmation of completion to Licensor [name] Sparrow.”

Correction date in the state record: May 9, 2023

Regulation 7.2.4: The licensee shall ensure that no person shall be left alone with children without approval from the Division which shall be based on the results of the background check to include fingerprinting.

“There were three (3) staff working alone with children during this licensing visit who had not submitted a record check authorization form to the Child Development Division or completed the fingerprint process prior to working with children. The three (3) staff have been working with the preschool children since August of 2022. Corrective Action: By 2/16/2023, submit each staff's record check authorization form to the Child Development Division who works in the preschool classroom and have each staff complete the fingerprint process immediately as required.”

Correction date in the state record: May 9, 2023

Regulation 3.7.2.2: The licensee shall ensure that evacuation drills are conducted at least once a month, and children and staff are evacuated in under three (3) minutes.

“The documentation of evacuation drills recorded, occurred on 4/28/2016, 10/18/2016, 12/20/2016 and 2/22/2017. The other dates were listed as secure the halls or lock down drills and not evacuation drills. This is a repeat violation previously cited on 3/31/2016. Corrective Action: By 4/12/2017, submit a statement of agreement to this licenser that evacuation drills (fire drills) will be conducted monthly and that 2 evacuation drills will be completed in April and in May of 2017 with monthly evacuation drills thereafter. Comply with statement of agreement.”

Correction date in the state record: Apr 13, 2017

Regulation 3.4.3: A system for taking attendance, including documentation of the time when each child arrives and departs each day he/she attends the CBCCPP, shall be established. The licensee shall save all daily attendance records identifying the hours of children's attendance for at least twelve (12) months from the date that care is provided.

“The attendance reflected 6 children signed into the program but there were 10 children present in the classroom. This is a repeat violation cited previously on 3/31/2016. Corrective Action: Effective immediately maintain compliance by signing children into the program when they arrive. By 4/12/2017, submit a statement of compliance to this Licensor stating what system has been implemented and that staff understand this rule.”

Correction date in the state record: Apr 13, 2017