Monarch Montessori School

8VAC20-780-570-E

“Prepared infant formula shall be refrigerated, dated and labeled with the child's name. A bottle of prepared infant formula in the refrigerator was not labeled with the date.”

8VAC20-780-560-N

“Food shall be stored in a clean and sanitary manner. A moldy bowl of grapes was observed in the refrigerator (on the shelf labeled as "toddler")without a cover.”

8VAC20-780-40-K

“Repeat violation. The center shall develop written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. There was no documentation of written procedures for the prevention of shaken baby syndrome, abusive head trauma, coping with crying babies, safe sleeping practices, and sudden infant death syndrome.”

8VAC20-780-40-N

“Repeat violation. The center shall develop written playground safety procedures which shall include provisions for active supervision by staff to include positioning of staff in strategic locations, scanning play activities and circulating among children. The playground safety procedures did not include provisions for active supervision by staff to include positioning of staff in strategic locations, scanning play activities and circulating among children.”

8VAC20-780-210-A-4

“Program leaders (lead teachers) shall have 6 months of supervised programmatic experience and within 6 months before or 1 month after beginning work a minimum of 24 hours of training related to the care of children, to include child development, playground safety, health and safety issues and preventing and reporting child abuse and neglect. Such training should take place on-site while not supervising children. The record for Staff #3 did not include documentation of a minimum of 6 months of related work experience (preschool age children) nor a minimum of 24 hours of training to further qualify the staff person as a lead teacher. Staff #3 was has been working as a lead teacher since April 2026.”

8VAC20-780-40-I

“Repeat violation. The center shall develop written procedures for injury prevention. There was no documentation of written procedures for injury prevention.”

22.1-289.035-B-4

“The center shall complete background checks from any State in which a staff person has resided in the last 5 years. The record for Staff #3 did not include required out-of-state background checks, to include a criminal record check, a child abuse and neglect search and sex offender registry search. The staff person has been providing direct-care to children since April 2026. The record for Staff #4 did not include required out-of-state background checks, to include a child abuse and neglect search and sex offender registry search. The staff person has been providing direct-care to children since April 2026.”

22.1-289.035-B-3

“Repeat violation. The center shall complete a central registry search (CRS) for each employee prior to employment. The CRS for Staff #4 was not completed prior to being hired in April 2026 and it was not completed until 7/1/26. The staff person has been providing direct care to children since April 2026.”

22.1-289.011-F

“The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The previous inspection report, dated 2/6/26, was not posted on-site for public viewing.”

8VAC20-780-280-B

“Repeat violation. Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Hazardous substances such as cleaning supplies were found to be store in unlocked areas and were accessible to children in the infant room/area, the upstairs preschool room and the hall bathroom used by children. In the infant room, 3 cleaning products to include a bleach and water spray solution, were in an unlocked cabinet under the sink. Additionally, disinfectant wipes were observed sitting on the diaper storage bin. In the preschool-age room, 2 cleaning products to include bleach and water spray and floor cleaner, were in an unlocked cabinet. In the hall bathroom, a spray cleaning solution and air freshener spray were stored on an open shelf and not locked.”

8VAC20-780-290-3

“Electrical outlets shall have protective covers. An outlet in a power strip on the floor in the infant room did not have a protective cover. 2 outlets in the upstairs preschool age rooms did not have protective covers.”

8VAC20-780-340-D

“Repeat violation. In each grouping of children at least 1 staff member who meets the qualifications of a program leader shall be regularly present. Staff #3, who has been working as a lead teacher since April 2026, does not currently have the qualifications to work in this position.”

8VAC20-780-350-F

“Repeat violation. The center shall develop and implement a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members. There is no written policy for compliance with this requirement. The center has stated that they cannot guarantee consistent staff or team members.”

8VAC20-780-420-A

“Repeat violation. Before the child's first day of attending, parents shall be provided in writing the following information and procedures: -The center's policies for sunscreen, diaper ointment/cream and insect repellent. -The custodial parent's right to be admitted to the center as required by 22.1-289.054 of the Code of VA.”

8VAC20-780-420-E-3

“Repeat violation. Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. There was no documentation that records for Child #4 and Child #5 had been reviewed by parents annually.”

8VAC20-780-550-B

“Repeat violation. The emergency preparedness plan shall contain procedural components for the continuity of operations to ensure that essential functions are maintained during the emergency. The emergency plan does not include procedures for ensuring the continuity of operations during the emergency.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. According to the emergency drill record, emergency evacuation drills were not completed in April and June 2026.”

8VAC20-780-560-G

“Repeat violation. When food is brought from home, food containers shall be dated and labeled in a way that identifies the owner. A lunch bag in the refrigerator did not include the child's name and the date.”

8VAC20-780-240-D

“Repeat violation. Prior to working alone with children and within 7 days of the first day of employment, staff shall be provided in writing with the center's procedures listed below: -Confirming the absence of a child arriving from another program; -Actions to be taken in case of lost or missing children.”

8VAC20-780-420-A

“Before the child's first day of attending, parents shall be provided in writing the following information and procedures: -The center's policies for sunscreen, diaper ointment/cream and insect repellent. -The custodial parent's right to be admitted to the center a required by 22.1-289.054 of the Code of VA. -The policy for communicating an emergency situation with parents.”

8VAC20-780-350-F

“The center shall develop and implement a written policy and procedure that describes how the center will ensure that each group of children receives care by consistent staff or team of staff members. There was no documentation of a written policy and procedure describing how the center will ensure each group of children receive care by consistent staff.”

8VAC20-780-340-D

“In each grouping of children at least 1 staff member who meets the qualifications of a program leader shall be regularly present. 3 of 3 groupings (classrooms) of children today were not supervised by a program leader qualified staff person.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Spray cleaning products were observed stored on a diaper changing table in one classroom, on the top of a storage cabinet in another room, and a spray air freshener product was stored on an open shelf in a bathroom used by the children.”

8VAC20-780-560-G

“When food is brought from home, the food container shall be clearly dated and labeled in a way that identifies the child/owner. 6 of 6 lunch bags/boxes in the upstairs classroom were not labeled with dates/names.”

8VAC20-790-600-D-1

“All staff who work directly with children shall have within 90-days of the date of employment or 90-days from subsidy vendor approval shall have a current certification in CPR appropriate to the ages of children in care. The training shall include an in-person competency demonstration. Staff #3, #4, #5 and #6 do not have a current CPR certification.”

8VAC20-790-600-D-2

“All staff who work directly with children shall have within 90-days of the date of employment or 90-days from subsidy vendor approval shall have a current certification in first aid appropriate to the ages of children in care. There was no documentation of Staff #5 having a current certification in First Aid.”

8VAC20-790-600-F

“Staff who work directly with children shall complete department's health and safety update course (Virginia Health and Safety Training) annually. Documentation on-file indicated the following for each staff listed: Staff #3-There was no documentation of the completion of the annual health and safety course. The 10-hour preservice training was completed in May 2024. Staff #4-The annual health and safety course was last completed in April 2024. Staff #6-The annual health and safety course was last completed in May 2023.”

8VAC20-780-240-D

“Prior to working alone with children and within 7 days of the first day of employment, staff shall be provided in writing with the procedures listed below. There was no documentation of procedures for: - confirming the absence of a child arriving from another program; - identifying where children are at all times, including procedures to ensure that all children are accounted for before leaving a field trip site and returning to the center; -actions to be taken in case of lost or missing children; -precautions in transporting children.”

8VAC20-780-70

“Staff records kept at the center shall include the name, address and phone number for a person to be notified in an emergency; 2 reference checks completed before employment begins; documentation of education, experience and training required for the job positions they were observed to be working today. 1. The on-site staff records for Staff #3, #4, #5 and #6 did not include the information for an emergency contact person. The inspector was told that this information was kept by a third-party company off-site. 2. Staff #4 began working in August 2025 and 1 of 2 reference checks was completed in November 2025. 3. There was insufficient documentation and/or a lack of qualifications for Staff #3, #4, #5 and #6 to qualify each for the program leader positions they were working today.”

8VAC20-780-50-A

“The information in staff and children's records shall be treated confidentially. The Supplemental Information page of the previous inspection report, which contains confidential information, was posted in the lobby for pubic viewing.”

8VAC20-780-40-N

“The center shall develop written playground safety procedures which shall include provisions for active supervision by staff to include positioning of staff in strategic locations, scanning play activities and circulating among children. The playground safety procedures did not include provisions for active supervision by staff to include positioning of staff in strategic locations, scanning play activities and circulating among children.”

8VAC20-780-40-K

“The center shall develop written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. There was no documentation of written procedures for the prevention of shaken baby syndrome, abusive head trauma, coping with crying babies, safe sleeping practices, and sudden infant death syndrome.”

8VAC20-780-40-I

“The center shall develop written procedures for injury prevention. There was no documentation of written procedures for injury prevention.”

8VAC20-780-160-C

“At least every 2 years from the date of the first initial TB screening/testing, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up TB. There was no documentation of a current TB screening/test for Staff #1. The previous TB test was completed in 2022.”

8VAC20-780-150-B

“Each immunization report shall include the dates immunizations were received and shall be signed by a physician, his designee, or an official of a local health department. The immunizations on-file for Child #2 were on the State immunization form but not signed by the physician.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician within the first 30-days of attendance. There was no physical exam on-file for Child #2.”

22.1-289.035-B-3

“The center must request a search of the central registry prior to the employee's first day of employment. The CRS for Staff #3 was not submitted by the center prior to hire, and the search was completed in January 2026, 5 months after employment began.”

8VAC20-780-550-G

“Documentation shall be maintained of emergency evacuation, shelter-in-place, and lockdown drills. There was no documentation of emergency evacuation, shelter-in-place, and lockdown drills.”

8VAC20-780-550-B

“The emergency preparedness plans shall contain procedural components as identified below. The emergency evacuation procedures do not contain the methods for securing of information on children with allergies or food intolerances, methods to ensure health care needs and plans are in place, emergency contact information for staff, and supplies to be taken to the assembly point or relocation site. There was no documentation of how children will get to the off-site evacuation location, how children will be reunited with parents, or how staff will communicate with parents and emergency personnel during the evacuation. The emergency shelter-in-place procedures do not contain the methods for securing of information on children with allergies or food intolerances, methods to ensure health care needs and plans are in place, emergency contact information for staff, and supplies to be taken to the assembly point. There was no documentation on how children will be reunited with parents, or how staff will communicate with parents and emergency personnel during the emergency shelter-in-place. The emergency lock-down procedures do not contain the methods for securing of information on children with allergies or food intolerances, methods to ensure health care needs and plans are in place, emergency contact information for staff, and what supplies will be taken to the assembly point. There was no documentation on how children will be reunited with parents, or how staff will communicate with emergency personnel during the emergency shelter-in-place. The emergency preparedness plan does not include procedures for the continuity of operations to ensure that essential functions are maintained during an emergency. The emergency preparedness plan does not include procedures for reviewing and updating the plan.”

8VAC20-780-560-F

“When centers choose to provide meals or snacks, a menu listing foods to be served during the current 1 week period shall be dated, posted or given to parents, list any substituted food and be kept on file for 1 week. There was no menu posted for snacks served to children.”

8VAC20-780-530-C

“There shall be at least 2 staff members who meet the requirements of subsection A of this section (have a current certification in CPR) present on the premises during the center's hours of operation, on fieldtrips, and wherever children are in care. No staff working were currently certified in CPR.”

8VAC20-780-420-E-3

“Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Such sharing of information shall be documented. The record for Child #3 did not include documentation of the parents annual review of information. The child's information form was signed by the parent in July 2024.”

8VAC20-780-530-A

“At least 1 staff in each classroom shall have a current certifications in CPR and First Aid. There was no staff working in classrooms with current First AidCPR.”

22.1-289.035-B-4

“Repeat violation: The center is required to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. There were no results available for an out of state background search of criminal convictions, that were required to be on file prior to employment, for a residence outside of the state of Virginia for Staff A. Staff A has been employed for less than 45 days.”

8VAC20-780-70

“Repeat violation: Documentation of 2 references are required to be completed before date of hire. Staff A references were received 10 days after hire date.”

8VAC20-780-160-C

“At least every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department, staff members and individuals from independent contractors shall obtain and submit the results of a follow-up tuberculosis screening as stated in subsection B of this section. Staff B Tuberculosis screen has been expired approximately 7 months. Staff C Tuberculosis screen was not on record at the time of the inspection.”

8VAC20-780-160-A

“Repeat Violation: Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening completed within 30 days before hire date. Staff A's record contained a Tuberculosis screen 6 days after hire date.”

8VAC20-780-160-A

“Documentation of a negative tuberculosis ( TB) screening must be submitted at the time of employment and shall of been completed within the last 30 days of the date of employment. Staff #1 TB was dated 12 months prior to date of employment and has been employed for approximately 1 month. Staff #2 TB was dated approximately 7 months prior to date of employment and has been employed for 1 week.”

8VAC20-780-440-J

“There shall be at least twelve inches of space between the sides and ends of occupied cribs except where they touch the wall and thirty inches of space between service sides of occupied cribs and other furniture where that space is the walkway for staff to gain access to any occupied crib. The eight cribs in the infant space were not positioned with at least twelve inches of space between service sides of cribs to gain access to service sides of cribs.”

8VAC20-780-350-B-1

“The staff to child ratio for birth to ages 16 months is 1 staff to 4 children. At the time of the inspection there were 2 staff to 9 children. The classroom was over ratio from approximately 9:20 am- 3:00 pm.”

8VAC20-780-40-E

“Based on record review and review of the center's policies and procedures, the licensee did not ensure that the center's activities and services were maintained in compliance with these standards, the center's own policies and procedures that are required by these standards, and by the department. Evidence: on 10/4/2023 The Permission to use photographs and videos policy that states" I grant Monarch Montessori School rights to use the images resulting from photography/video taken at school on its website, Facebook and Instagram pages for promotional purposes", was noted as FALSE. Staff A stated that pictures were used.”

8VAC20-780-70

“Based on record review, required documentation for staff record was found to be incomplete. Evidence: Staff B - Date of Hire ( 5/26/23) did not have 2 reference checks documented by the first date of employment. .”

8VAC20-780-560-G

“Based on observation, food containers ( bottles) from home were not labeled in a way that identifies the owner. Evidence: 3 of 6 infant bottles from home were not labeled with the name of the child.”

8VAC20-780-350-B-1

“Based on observation, interview and record review of attendance a ratio of 1 staff to 4 children was not maintained. Evidence: On 7/23/2024 from approximately 8:45 am- 9:00 am there were 11 children including 3 infants with 2 staff members.”

8VAC20-780-280-B

“Based on observation, cleaning materials were not kept in a locked place as required. Evidence: There was a spray bottle of bleach water on the high shelf in the toddler classroom that was not locked as required.”

22.1-289.035-B-4

“Based on record review, the center did not obtain , out of state criminal record reports and out of state abuse and neglect reports for a staff member that has resided outside the state of Virginia within the last 5 years. Evidence: Staff A (DOH 3/14/2024) record did not contain criminal history report prior to their first date of employment and abuse and neglect results within 45 days of employment for the states where the staff member has resided in the last 5 years.”

8VAC20-780-70

“Based on record review and interview, documentation of 2 references were not completed before employment. Evidence: Staff A - Date of hire 11/27/2023 did not have 2 references documented before start date. Staff B- Date of Hire 3/11/2024 did not have 2 references documented before start date.”

8VAC20-780-450-A

“Based on observation, cot used for nap did not have linen consisting of a top and bottom cover. Evidence: 1 child's cot did not have a bottom cover as required.”

22.1-289.035-B-4

“Based on review of records, staff records did not contain documentation of completed background searches for a residence outside the state of Virginia within the past 5 years, in the required timeframes. Evidence: 1. There were no results available for an out of state background search of criminal convictions, that were required to be on file prior to employment, for a residence outside of the state of Virginia ( Staff A). 2. There were no results available within 45 days of employment for a Child Abuse and Neglect search for a residence outside of Virginia in the past 5 years. (Staff A)”

8VAC20-780-160-A

“Based on record review, one staff record did not contain documentation of a negative Tuberculosis TB screen prior to employment and completed within the last 30 days. Evidence: Staff A's record did not contain a TB test completed before date of hire 11/27/2023.”

8VAC20-780-60-A

“Based on record review, required information in the child record was not complete. Evidence: Child A- record is missing documentation of viewing proof of the child's identity and age.”

8VAC20-780-70

“Based on record review, required information was found to be incomplete. Evidence: Staff #1's record is missing documentation of 2 references were checked before employment”

8VAC20-780-90-A

“Based on record review, required parental agreements were not completed as required. Evidence: Child A- record is missing signed documentation by the first day of attendance of authorization for emergency medical treatment. Sick policies and communicable diseases, Child B- record is missing signed documentation by the first day of attendance of authorization for emergency medical treatment.”

8VAC20-780-240-B

“Based on record reviewed, required documentation of staff orientation was not completed. Evidence: Staff #1 ( date of hire 6/26/2023) did not have documentation of orientation prior to staff member working alone with children and no later than seven days of the date assuming job responsibilities.”

8VAC20-780-280-B

“Based on observation, hazardous substances such as cleaning materials were not kept in a locked place. Evidence: Cleaning supplies were observed on a high shelf in child care area in a basket.”