Ivybrook Academy

8VAC20-780-510-I

“Prescription medication shall be maintained in the original container and contain a prescription label with the prescriber's instructions pertaining to dosage, frequency, and manner of administration. Child #6s prescription emergency medication was observed in a zip bag in the pre-k classroom. The medication was not in the original container did not contain a prescription label.”

8VAC20-780-60-A

“Children's records shall contain all required information. Child #1, child #2 and child #4 records do not contain the address to their emergency contacts.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #5s (date of enrollment: 1/12/2026) record does not contain documentation of immunizations. The documentation of immunizations was required approximately 4 months ago.”

8VAC20-780-140-A

“The center shall obtain for each child a physical examination under the direction of a physician before or within the first 30 days of attendance. Child #5s (date of enrollment: 1/12/2026) record does not contain a physical exam. The child's physical exam was required approximately 3 months ago.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis (TB) screening that was completed no more than 30 days prior to employment. Staff #2 (date of hire: 4/13/2026) provided a TB screening that was dated 12/9/2025, which is approximately 5 months old.”

8VAC20-780-240-I

“Documentation of orientation training shall be kept by the center in a manner that allows for identification by individual staff member and is considered part of the staff member's record. Staff #2 and staff #4s record did not contain documentation of orientation training.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials, shall be kept in a locked place using a safe locking method that prevents access by children. A spray bottle labeled "bleach water" was observed on an open shelf at the entrance of the preschool classroom.”

8VAC20-780-450-A

“Mats used by children during rest period shall have linens consisting of a top cover and a bottom cover. Child #6 was observed resting on a mat without a bottom cover.”

8VAC20-780-510-G

“Medication shall be labeled with each child's name. 1. An over the counter allergy medication for child #1 was not labeled with the childs name. 2. An over the counter allergy medication for child #2 was not labeled with the childs name. 3. A prescription allergy medication for child #3 did not contain a prescription labeled and was not labeled with the childs name.”

8VAC20-780-560-G

“When food is brough from home, it shall be labeled with the child's first and last name and the date. There were 6 children observed eating lunch in the preschool classroom. The children's lunch containers were not labeled with each child's name or the date.”

8VAC20-780-520-A

“Non-prescription drugs shall not be kept beyond the expiration date of the product. Child #1s non-prescription allergy medication expired 4/2026 and was observed in the childs classroom.”

8VAC20-780-400-B

“Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts. 1. On 2/4/2026, video recording of the older toddler classroom shows child #1 throwing a tissue on the floor. Staff #1 was observed telling child #1 to put the tissue in the garbage. When child #1 did not pick up the tissue, staff #1 took child #1s forearm in their hand and forcibly had the child pick the tissue up and take it to the garbage. 2. On 2/4/2026, video recording of the older toddler classroom shows the class sitting down for circle time. Staff #1 asked child #1 to pick a book to read. Child #1 took a book from the bookshelf and threw it onto the carpet area and proceeded to climb on the window sill. Staff #1 was observed taking child #1 by the forearm and pulling the child down off the window sill and forcibly having them sit on the carpet for circle time. 3. Behavioral guidance for child #1 was not age and stage appropriate.”

8VAC20-780-40-E

“The licensee shall ensure that the centers activities and services are maintained in compliance with the centers own policies and procedures. 1. The centers policies states "children of all age groups will be provided with the techniques, tools and support to solve problems alongside other children. These will include training in active listening, negotiation skills, affirmations, setting limits having needs met through positive actions and learning how to cooperate and help other children. ...[children] will begin to learn to analyze a problem, develop a solution and then implement it. ...[children] will become more self-control, accept responsibility and learn to care more for others. 2. On 2/4/2026, video recording of the older toddler classroom shows child #1 throwing a tissue on the floor. Staff #1 was observed telling child #1 to put the tissue in the garbage. When child #1 did not pick up the tissue, staff #1 took child #1s forearm in their hand and forcibly had the child pick the tissue up and take it to the garbage. 3. On 2/4/2026, video recording of the older toddler classroom shows the class sitting down for circle time. Staff #1 asked child #1 to pick a book to read. Child #1 took a book from the bookshelf and threw it onto the carpet area and proceeded to climb on the window sill. Staff #1 was observed taking child #1 by the forearm and pulling the child down off the window sill and forcibly having them sit on the carpet for circle time.”