Ivybrook Academy Midlothian

8VAC20-780-50-A Complaint related: Yes

“Staff and children's records shall be treated confidentially. Exception: Children's records shall be made available to parents on request, unless otherwise ordered by the court. A copy of child #1?s record was requested via email by the parent on March 24, 2026. The center responded to the email, however, did not provide the parent with the requested record.”

8VAC20-780-510-P

“When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days, or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. The medication authorization for child # 7 expired two months and 24 days ago. The medication had not been disposed of and was on site.”

8VAC20-780-510-F

“The center shall ensure the medication authorization is available to staff during the entire time it is effective. Two medications for child #6 did not have written parent authorizations.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. The record of staff #3 contained documentation of completing the Virginia Department of Education-sponsored orientation course nine months after employment.”

8VAC20-780-70

“Staff records shall be kept for each staff person and contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position, and orientation and training as required. The record of staff #1, identified as a program lead and observed alone with a group of children, contained 18 hours of training when 24 hours was required.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. The record of staff #1, employed for three months, did not have documentation of a criminal history being requested prior to employment.”

8VAC20-780-550-D

“The center shall implement a monthly practice evacuation drill. The center did not have documentation of conducting an evacuation drill for the month of February 2026.”

8VAC20-780-40-M

“The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions. This list shall be dated and kept confidential in each room or area where children are present. The allergy, sensitivity, and dietary restriction list did not include the dietary restriction for child #30, enrolled for one month.”

8VAC20-780-240-A

“Repeat Staff shall complete the VDOE sponsored online orientation course within 90 days of hire. 1. Staff #1 completed the course one month late. 2. Staff #2 completed the course three months late.”

8VAC20-780-330-B

“Resilient surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. A standalone swing set was observed on the playground installed over sod. The swing set frame was approximately five feet in height and did not have any resilient surfacing under or around the equipment.”

8VAC20-780-70

“A staff record shall be kept for each staff person that contains documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #1, staff #2, staff #3, staff #4, staff #5 and staff #6, all identified as a program leader, did not have documentation of education required for the job position on file.”

8VAC20-780-240-A

“Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #6 completed the course five days late.”

8VAC20-780-160-A

“Based on record review, the center did not obtain documentation of a negative tuberculosis screening at the time of employment and shall have been completed within 30 calendar days of the date of employment. Evidence: The record of staff #2, employed 08/21/2024, did not contain the results of a tuberculosis screening.”