Herndon United Methodist Church Preschool

8VAC20-780-60-A-8

“A written care plan for each child with a diagnosed food allergy, to include instructions from the physician regarding the food to which the child is allergic and the steps to be taken in the event of the suspected or confirmed allergic reaction shall be maintained. Child #5 has a diagnosed food allergy. Documentation of a written care plan was not complete with required information.”

8VAC20-780-140-A

“Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. The record for Child #3, enrolled for one month, did not contain documentation of a physical examination.”

8VAC20-780-240-A

“The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #4, employed seven months, did not complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. The department sponsored orientation course was completed five months after the first day of employment.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The record for Child #3, enrolled for one month, did not contain documentation of current immunizations.”

22.1-289.035-B-4

“The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #7, employed for sixteen days, did not have documentation of requesting a central registry check from one state they resided in the previous five years.”

8VAC20-780-160-A

“Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and within the last 30 calendar days of the date of employment. The screening for Staff #3 was completed eight months before the date of hire.”

8VAC20-780-160-C

“Each staff members shall obtain and submit the results of a follow up tuberculosis screening at least every two years from the date of the first initial screening or testing. The screening for Staff #1 was completed over two years of the previous tuberculosis screening.”

8VAC20-780-60-A-8

“Based on record review, the center did not obtain a written care plan for each child with a diagnosed food allergy, to include instructions from the physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Evidence: 1. Child #6 has emergency medication on site and is diagnosed with a food allergy. Child #6's record did not contain a written care plan for a diagnosed food allergy.”

8VAC20-780-70

“Based on record review, required records were not kept for each staff person. Evidence: 1. Staff #1's record (Date of hire-08/21/2023) contained documentation of two or more reference checks completed after the first date of employment. The reference checks were dated 08/27/2023 and 09/01/2023.”

22.1-289.035-B-2

“Based on record review, a criminal history check was not completed prior to the first date of employment. Evidence: 1. Staff #1's record (Date of hire-08/21/2023) contained documentation of a completed criminal history check after the first date of employment. The criminal history results were dated 09/11/2023.”

22.1-289.035-A

“Based on record review, the center did not update criminal history record reports every five years. Evidence: 1. Staff #3's record (Date of hire-08/28/2017) did not contain documentation of a repeat criminal history check. Documentation of the previous criminal history check results was dated 06/01/2018.”

8VAC20-780-260-A

“Based on record review and interview, the center did not obtain an annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: 1. The center did not obtain a current annual fire inspection. The last annual fire inspection report was dated 11/04/2021. 2. Staff #5 confirmed that an annual fire inspection had not been requested for the current year using the new portal system required by the fire official; therefore, an annual inspection had not been performed for the current year.”

8VAC20-770-60-C-2

“Based on record review and interview, the center did not obtain a central registry finding within 30 days of employment. Evidence: 1. Staff #2's record (Date of Hire-08/31/2022) did not contain a Central Registry Finding. 2. Staff #3 confirmed that a Central Registry Search was mailed on 08/16/2022, but the search results had not been returned.”

8VAC20-780-40-K

“Based on review of documentation and interview, the center did not develop written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. Evidence: 1. The center did not have documentation of written procedures for prevention of shaken baby syndrome or abusive head trauma, including coping with crying babies, safe sleeping practices, and sudden infant death syndrome awareness. 2. Staff #5 confirmed that written procedures for prevention of shaken baby syndrome or abusive head trauma had not been developed.”

8VAC20-780-80-A

“Based on documentation review, for each group of children, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: 1. Attendance for each group of children maintained a written record of the arrival of children, but did not record the departure of children.”