Hartly Learning Academy

20U Positive Behavior Management

“Ensure positive behavior supports are followed at all times. A staff member was terminated due to improper discipline against infants. This was corrected because the staff member was immediately terminated. Ensure positive behavior supports are followed at all times. Staff #1 was observed on video carrying an infant and then dropping them on the floor from the height of her waist; picking up an infant by one of their arms, carrying them across the room, and dropping them on the floor; and picking an infant up by their arm, and throwing them down causing the infant to hit their head on a crib. This was corrected because Staff #1 was immediately terminated and the administrator reported the incidents to the Child Abuse and Neglect Report Line, law enforcement, and OCCL.”

Corrected during the visit

IA Investigation (Substantiated)

57U Equipment

“Ensure there are musical toys available for children. Classroom had no musical toys are available for children. Admin located musical instruments and they were added to the center. Ensure toys are sturdy and hazard free. Classroom "Ones" had broken blocks. Admin removed the broken blocks.”

Corrected during the visit

OCCL Standards Complaint (Substantiated)

“The Office of Child Care Licensing (OCCL) received a complaint on July 19, 2023, regarding infant feeding procedures, not notifying parents of a contagious disease, and unqualified staff alone with children. An investigation was conducted on July 27, 2023. The complaint is substantiated for unqualified staff alone with children because an intern was observed alone with an infant. There is no evidence to substantiate the complaint for improper infant feeding procedures and not notifying parents of a contagious disease because staff denied the allegations, infant feedings were documented in the Brightwheel app, and a Brightwheel message was observed notifying parents of a case of Hand, Foot, Mouth disease in the center.”

OCCL Standards Complaint (Substantiated)

“The Office of Child Care Licensing (OCCL) received a complaint on October 31, 2022, regarding improper discipline and accident/injury procedures. An investigation was conducted on February 9, 2023, after receiving clearance from law enforcement. This complaint is substantiated for accident/injury procedures because several staff interviewed stated Child #1 s parent or guardian was not called immediately when he received an injury to his head. There is no evidence to substantiate the allegation of improper discipline because interviewed staff denied the allegation.”

OCCL Standards Complaint (Substantiated)

“The Office of Child Care Licensing (OCCL) received a complaint on December 5, 2022, regarding hand-washing procedures and kitchen and food preparation. An investigation was conducted on December 6, 2022. This complaint is substantiated because Staff #1 stated she washes her hands in the three-compartment sink; Staff #1 stated she does not sanitize the dishes after cleaning them; prepared food was observed without proper labels and expiration dates; and expired food was observed in the pantry.”

66U Emergency Planning

“Ensure evacuation drills and fire prevention checks are completed monthly. Purchase shelter in place supplies.”

Correction date in the state record: Dec 21, 2022

65U First Aid Kits

“Purchase tweezers for the first aid kit.”

Correction date in the state record: Dec 9, 2022

63U Administration of Medication

“Store medication securely. Diaper cream was observed in an open bag in a child's cubby in the infant classroom. This was corrected when the diaper cream was moved.”

Corrected during the visit

61U Diapering and Soiled Clothing

“Ensure the diaper changing table is within five feet of a sink. The diaper changing table in the two-year-old classroom was observed more than five feet from the sink.”

Correction date in the state record: Dec 22, 2022

56U Sleeping Accommodations and Safe Sleep Environments

“Replace the ripped nap mats in the one and two-year-old classrooms.”

Correction date in the state record: Dec 22, 2022

53U Outdoor Area

“Replenish the mulch with nine inches in all fall zone areas in the outdoor play area.”

Correction date in the state record: Dec 22, 2022

50U Kitchen and Food Preparation

“Ensure dishes are washed, rinsed, and sanitized after each use. When asked, the kitchen staff stated she washes and rinses the dishes and allows the dishes to air dry. This was discussed and the staff agreed to comply. Ensure food provided is free from spoilage. This specialist observed several expired food items in the pantry. Ensure prepared and stored food is labeled with the contents and date of preparation or expiration. This specialist observed items without a label or proper date. Ensure hand-washing is done in the separate hand-washing sink in the kitchen. When asked, Staff #1 stated she washes her hands in the three-compartment sink with dish soap. This was discussed and the staff agreed to comply. Ensure dishes are washed, rinsed, and sanitized after each use. When asked, the kitchen staff stated she washes and rinses the dishes and allows the dishes to air-dry. This was discussed and the staff agreed to comply. Ensure food provided is free from spoilage. This specialist observed several expired food items in the pantry. Ensure prepared and stored food is labeled with the contents and date of preparation or expiration. This specialist observed items without a label or proper date.”

Correction date in the state record: Dec 13, 2022

49U Indoor Space

“Ensure walls are cleanable and in good repair. The paint in the two-year-old classroom needs to be repaired where it is chipped. Purchase a covered trash can for the front lobby.”

Correction date in the state record: Dec 21, 2022

40U Child Files

“Ensure child files are complete. One child needs a health appraisal and immunization record. One infant needs an updated infant feeding schedule. One child needs blood lead screening results. One child needs Parents Right to Know acknowledgement. Seven children need a completed Medication Administration Record (MAR).”

Correction date in the state record: Dec 22, 2022

36U Staff Attendance

“Ensure staff attendance is documented with the exact hours in each classroom. The staff in the two-year-old classroom was not signed into the classroom. This was corrected when the staff signed herself into the classroom.”

Corrected during the visit

30U Personnel Files

“Ensure staff files are complete. One staff member needs first aid certification. Four staff member need CPR and first aid certification. Two staff members need a second attempt to obtain their service letters.”

Correction date in the state record: Dec 22, 2022

77U Infant and Toddler Care

“Discontinue the use of the pressure gate in the infant classroom doorway. This was corrected when the gate was removed.”

Corrected during the visit

61U Diapering and Soiled Clothing

“Purchase a non-porous surface for the diaper-changing area in the one-year-old classroom. The diaper changing mat was observed ripped.”

Correction date in the state record: Jul 7, 2022

56U Sleeping Accommodations and Safe Sleep Environments

“Purchase non-absorbent rest equipment. There were several ripped nap mats in the one and two-year-old classrooms. Ensure rest equipment is stored not touching. The nap mats in the two-year-old classroom were observed stacked. This was discussed and staff agreed to clean and sanitize the mats daily. Ensure crib mattresses are placed on the lowest setting.”

Correction date in the state record: Jul 7, 2022

50U Kitchen and Food Preparation

“Ensure prepared and stored food is labeled with contents and date of preparation or expiration. This was discussed and staff agreed to comply.”

Corrected during the visit

49U Indoor Space

“Discontinue the use of air fresheners. An air wick plug-in was observed plugged-in the outlet in the girls bathroom. This was corrected when the plug-in was removed.”

Corrected during the visit

43U Children's Attendance

“Ensure children's attendance records the exact arrival and departure times. Four children were signed into the infant classroom; however, only two were present. This was corrected when two children were signed out.”

Corrected during the visit

40U Child Files

“Ensure child files are complete. One child needs blood lead screening results.”

Correction date in the state record: Jul 7, 2022

30U Personnel Files

“Ensure staff files are complete. Seven staff members need an eligibility determination letter on file. One staff member needs administration of medication training and/or certification. Two staff members need annual review of safe sleep, annual review of abuse and neglect, orientation, job description, two references, employee declaration, drug/alcohol statement, adult abuse registry check, adult health appraisal with TB results, release of employment history, and corresponding service letters.”

Correction date in the state record: Aug 11, 2022

28U General Qualifications

“Ensure staff are fingerprinted before the start of employment and are supervised at all times until eligibility is determined. A staff member who does not have a receipt of verification or eligibility determination on file was observed alone with two infants. This was corrected when an eligible staff member entered the infant classroom”

Corrected during the visit

27U Ratios, Group Size, and Supervision

“Ensure staff-to-child ratios are maintained through an eligible staff member at all times. One staff member was observed alone with two infants. The staff member did not have eligibility determination. This was corrected when a qualified staff member entered the infant classroom”

Corrected during the visit

OCCL Standards Complaint (Substantiated)

“OCCL received a complaint on April 11, 2022, regarding improper staff-to-child ratios, failing to follow security procedures, and not providing soap and paper towels. An investigation was conducted on April 18, 2022. The complaint is substantiated for improper staff-to-child ratios because attendance records showed the two-year-old classroom was over ratio on two separate days. There is no evidence to substantiate for failure to follow security procedures and not providing soap and paper towels because a security procedure, soap, and paper towels were observed. An additional concern noted was staff and child attendance not being documented at the point of service.”

OCCL Standards Complaint (Substantiated)

“OCCL received a complaint on April 11, 2022, regarding improper staff-to-child ratios and failure to have security procedures. An investigation begun on April 11, 2022. The complaint is substantiated for improper staff-to-child ratios and security procedures because attendance records showed the two-year-old classroom was over ratio and the front door and door to the classrooms were observed unlocked without anyone monitoring the doors.”

OCCL Standards Complaint (Substantiated)

“OCCL received a complaint on April 11, 2022, regarding improper staff-to-child ratios, failing to follow security procedures, and not providing soap and paper towels. An investigation was conducted on April 18, 2022. The complaint is substantiated for improper staff-to-child ratios because attendance records showed the two-year-old classroom was over ratio on two separate days. There is no evidence to substantiate for failure to follow security procedures and not providing soap and paper towels because a security procedure, soap, and paper towels were observed. An additional concern noted was staff and child attendance not being documented at the point of service.”

OCCL Standards Complaint (Substantiated)

“OCCL received a complaint on April 11, 2022, regarding improper staff-to-child ratios and failure to have security procedures. An investigation begun on April 11, 2022. The complaint is substantiated for improper staff-to-child ratios and security procedures because attendance records showed the two-year-old classroom was over ratio and the front door and door to the classrooms were observed unlocked without anyone monitoring the doors.”

43U Children's Attendance

“Ensure child attendance is documented at the point of service. Eight children were signed in the one-year-old classroom; however, 12 children were present. This was discussed with the staff and corrected during the visit.”

Corrected during the visit

40U Child Files

“Ensure child files are complete. One child needs the date of enrollment, hours, and days she attends care.”

Correction date in the state record: May 2, 2022

36U Staff Attendance

“Ensure staff attendance is documented at the point of service. No staff were signed into the one-year-old classroom. Two staff were signed into the the two-year-old classroom, but only one staff was present. This was discussed with staff and corrected during the visit.”

Corrected during the visit

30U Personnel Files

“Ensure staff files are complete. Four staff members need CPR and first aid certifications. Three staff members need administration of medication certification. Two staff members need annual review of abuse and neglect. Two staff members need a job description. Two staff members need two references. One staff member needs employee declaration, drug/alcohol statement, adult abuse registry check, adult health appraisal with TB results, and release of employment history. Two staff members needs a service letter.”

Correction date in the state record: Jul 7, 2022

28U General Qualifications

“Ensure staff schedules a fingerprinting appointment with Delaware State Police and is fingerprinted for a Delaware SBI and FBI check before start of employment of within five days of the staff member's 18th birthday. One staff member needs to obtain a receipt of verification from fingerprinting.”

Correction date in the state record: May 3, 2022