Franklin County YMCA - Sontag

8VAC20-780-40-M

“SYSTEMIC VIOLATION The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children’s allergies, sensitivities, and dietary restrictions documented in the allergy care plan. This list should be dated and kept confidential in each room or area where children are present. The list of children’s allergies, sensitivities, and dietary restrictions was not dated.”

8VAC20-780-160-C

“SYSTEMIC VIOLATION A follow-up tuberculosis screening shall be obtained at least every two years from the date of the initial screening. The tuberculosis screening for Staff 1 is five months overdue.”

22.1-289.035-A

“SYSTEMIC VIOLATION The center is required to have employees undergo a background check every five years. The repeat child abuse and neglect registry check for Staff 2 is more than three months overdue.”

8VAC20-780-560-J

“Tables shall be sanitized before and after each use for feeding. The tables were not sanitized before or after being used for the afternoon snack.”

8VAC20-780-550-P

“SYSTEMIC VIOLATION The center shall maintain a written record of children’s serious and minor injuries and the record shall include all of the information required by the standards. Injury Report 1, 2, 3, 4, and 5 did not contain all of the information required by the standards.”

8VAC20-780-60-A

“REPEAT VIOLATION SYSTEMIC VIOLATION Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all of the information required by the standards. There was not a record on-site for Child 6 or Child 7; both children were present during the inspection.”

8VAC20-780-510-L

“SYSTEMIC VIOLATION Medication shall be kept in a locked place using a safe locking method that prevents access by children. Medication 1 was found in the bottom of the unlocked first-aid kit; the staff were not aware that the medication was in the first-aid kit.”

8VAC20-780-70

“REPEAT VIOLATION SYSTEMIC VIOLATION Staff records shall be kept for each staff person and shall contain all of the information as required by the standards; and the name, address and phone number of a person to be notified in an emergency shall be kept at the center. The record for Staff 2 did not contain all of the required information. There was no emergency contact information on-site for any of the three staff members present during the inspection.”

8VAC20-780-245-J-3

“Any child for whom emergency medications (such as albuterol, glucagon, and epinephrine auto injector) have been prescribed shall always be in the care of a staff member who is trained in medication administration. Child 1 (age 4 years), who was present during the inspection, has been prescribed an emergency medication. There was not a staff member on-site that has been trained in medication administration.”

8VAC20-780-340-A

“When staff are supervising children, they shall always ensure their care, protection, and guidance. The center did not ensure the care and protection of Child 1 (age 4 years) when the three staff members, at the center for the first time during the inspection, were not informed of the child’s diagnosed food allergy and were not made aware that there was a life-saving emergency medication for the child on-site. The staff were made aware of the allergy when Medication 1 was found at the bottom of the first-aid kit during the inspection. The allergy care plan for the child’s diagnosed food allergy indicated the potential for a severe anaphylaxis reaction.”

8VAC20-780-340-F

“Children under 10 years of age always shall be within actual sight and sound supervision of staff. During the inspection, there were multiple occurrences of children being out of the sight and sound supervision of staff. Child 6 (age 8 years) was sent from an outside area of the school back into the cafeteria to retrieve a set of keys from Staff 1. Child 6 walked from the outside area of the school to the cafeteria and back without the sight and sound supervision of staff. There was not a staff member in the cafeteria with the group of children for approximately one minute while Staff 1 was at the bathroom with a group of children and Staff 2 was outside with a group of children. Child 1 (age 4 years) was found by a public-school teacher in the hallway out of the sight and sound supervision of center staff.”

8VAC20-780-40-E

“SYSTEMIC VIOLATION The center shall be in compliance with its own policies and procedures that are required by the standards. The center’s required procedures to confirm the absence of a child when the child is scheduled to arrive from another program or agency states the following, ?children listed on attendance report who are not present must be reported to the office. One staff person will go to the office to find out why the child(ren) are not present?. There were six children listed on the attendance report that were not present. The staff did not report the absences to the office and did not find out why the children were not present.”

8VAC20-780-40-L

“SYSTEMIC VIOLATION The center shall inform all staff who work with children of children’s allergies, sensitivities, and dietary requirements. Child 1 (age 4 years), present during the inspection, has a diagnosed food allergy. The three staff present during the inspection were unaware of the child’s allergy.”

8VAC20-780-500-A

“SYSTEMIC VIOLATION Staff shall wash their hands with soap and running water before preparing or serving food or beverages. Staff did not wash their hands before serving the afternoon snack.”

8VAC20-780-60-A

“The center must keep a separate record for each child enrolled that contains all of the required information. The record for Child #1, enrolled for over 5 months, was missing parental agreement and parent authorization forms. The record for Child #6, enrolled over 30 days, was not available onsite. All required information was missing.”

8VAC20-780-210-A

“Program leads shall be at least 18 years of age and have programmatic experience. Staff #1, employed over 3 months, did not have documentation of programmatic experience for her to be a program lead.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Cleaning products were in an unlocked cabinet, which was accessible to the children.”

8VAC20-780-70

“Staff records shall contain all of the required information. The record for Staff 1 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-780-530-C

“There shall be at least two staff members who have a current certification in CPR and first aid present on the premises during the center’s hours of operation, on fieldtrips, and wherever children are in care. Staff 1 was the only staff member on-site with a current certification in CPR and first aid.”

8VAC20-780-510-P

“When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. The authorization for Medication 1 has been expired for more than 2 months; the medication was still on-site.”

8VAC20-780-70

“Staff records shall contain all of the required information. The record for Staff 1 did not contain documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position.”

8VAC20-780-530-C

“There shall be at least two staff members who have a current certification in CPR and first aid present on the premises during the center’s hours of operation, on fieldtrips, and wherever children are in care. Staff 1 was the only staff member on-site with a current certification in CPR and first aid.”

8VAC20-780-510-P

“When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. The authorization for Medication 1 has been expired for more than 2 months; the medication was still on-site.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. The center did not maintain a record of drills for 12/2024 or 1/2025.”

8VAC20-780-550-H

“The center shall maintain a record of the dates of the practice drills for one year. The center did not maintain a record of drills for 12/2024 or 1/2025.”

8VAC20-780-130-A

“Based on document review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for Child 2 did not contain an immunization record. Child 2 was present during the on-site inspection.”

8VAC20-780-240-A

“Based on record review and staff interviews, the center failed to ensure that staff shall complete the VDOE sponsored orientation course within 90 calendar days of employment. Evidence: The record for Staff 3 contained a documented hire date of 04/17/2024; there was no documentation that the VDOE sponsored orientation course has been completed. Staff 4 verified that Staff 3 has not completed the course.”

8VAC20-780-130-A

“Based on document review, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: The record for Child 2 did not contain an immunization record. Child 2 was present during the on-site inspection.”

8VAC20-780-240-A

“Based on record review and staff interviews, the center failed to ensure that staff shall complete the VDOE sponsored orientation course within 90 calendar days of employment. Evidence: The record for Staff 3 contained a documented hire date of 04/17/2024; there was no documentation that the VDOE sponsored orientation course has been completed. Staff 4 verified that Staff 3 has not completed the course.”