East Montpelier Elementary Preschool

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“Five (5) of the staff who have been employed for more than six (6) months do not have up to date BFIS Quality and Credential Accounts. Corrective Action: Submit a plan on how all missing documents will be sent to Northern Lights at CCV to be entered into BFIS Quality and Credential accounts. Send confirmation to this licensor when missing items are submitted. Status: Appeal Period.”

Regulation 2.3.9.3: The licensee shall ensure that all staff have met ongoing background check requirements by submitting at least once every five (5) years a Records Check Authorization form to the Division and as required shall submit to fingerprinting.

“Five staff members did not complete the five year renewal of their fingerprint supported background check though the Child Development Division. During the visit and in a folow up email the program was asked to send the record check authorization forms. As of 1:30 pm on 03/20/2024 the program has not submitted the required forms. The Director stated they would be sent in by the end of business today(3/20/2024). Failure to submit these forms will result in a follow up visit and additional violations. Corrective Action: To begin the renewal process plan to immediately submit new record check authorization check authorization forms for the five staff members, include this licensor on the submission email. By 04/10/2024 schedule fingerprint appointments. Email this licensor confirming the fingerprint appointment dates.”

Correction date in the state record: Apr 18, 2024

Regulation 7.1.2.2: Staff who are counted in the staff/child ratios and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations shall obtain training in pediatric first aid and in infant and child CPR within three (3) months of beginning work in the CBCCPP and remain currently certified.

“Three staff members did not renew their First Aid and CPR certification before the expiration date. This is repeat violation from 02/10/2020. Corrective Action: Plan to have the three staff members enroll in a First Aid and CPR training. When the certificates are sent to Northern Lights @CCV include this licensor on the email. This is a repeat violation and a program improvement plan is required. Submit the plan to this licensor by 04/30/2024. The program shall include a detailed system for tracking First Aid and CPR renewal dates for all staff and will include the person responsible for future compliance with this regulation.”

Correction date in the state record: Jul 2, 2024

Regulation 3.4.7.3: Within six (6) months of the initial date of employment; staff and auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations, and the program director shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications, and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to Northern Lights at CCV to be verified and maintained in BFIS.

“There are seven staff members who have been employed for more than six months and do not have up to date BFIS Quality and Credential accounts. The missing documents included required trainings, yearly professional development hours and transcripts. This is a repeat violation from 02/10/2020. Corrective Action: Please plan to send the missing documents discussed during the visit to Northern Lights@CCV. Include this licensor when you submit the missing documentation to Northern Lights @CCV. This is a repeat violation and a program improvement plan is required. This plan shall include the steps that will be taken to ensure that within six months of hire staff have complete BFIS Quality and Credential accounts. It will also include how the program will ensure required trainings are being submitted to Northern Lights@CCV throughout the year.”

Correction date in the state record: Jul 2, 2024

Regulation 7.1.3: The licensee, in consultation with the program director, shall establish written program policies and procedures and provide these to staff and to auxiliary staff left alone with children and/or counted in staff/child ratio as specified in the rule 6.2.1.8 of these regulations during an orientation training session approved by the Division prior to being left alone with children. Trainees under eighteen (18) years of age and other staff not left alone with children shall complete the orientation training within at least one (1) month of their first date of working with children. Complete written information and the orientation training session shall include: Basic knowledge of child growth and development; Routine and emergency health protection of children including health related exclusions; Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; Positive behavior management; Supervision of children; Child accident and injury procedures including building and physical premises safety; Safe sleep practices; Administration of medication requirements; Emergency and evacuation requirements; Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; Recordkeeping; Transportation and child passenger safety; Release of children; Respectful engagement of families; Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; Recognition of and response to the symptoms of common childhood illnesses; Preventing the spread of infectious disease; Providing developmentally appropriate activities and experiences for children; Inclusion of children with special needs; Guidelines for volunteers, partner staff, auxiliary staff, and business managers; Responsibility to comply with current applicable licensing regulations; Staffing requirements to include opening and closing; and Ensuring children have extra clothes and diapers available.

“Three staff members have not completed the required Vermont orientation training.These staff members have roles in which they may be left alone with children. All are over the age of 18 and have worked at the program for more than one month. Corrective Action: Please have the three staff members complete the required orientation training. Email the documents to Northern Lights at CCV and include this licensor on the email”

Correction date in the state record: May 9, 2023

Regulation 7.2.2: The licensee shall ensure that all new staff and auxiliary staff, prior to working with children in the CBCCPP; and any new individual designated as the representative of the licensee shall submit a Records Check Authorization form to the Division and shall submit to fingerprinting at a location designated by the Division after having received the Fingerprinting Authorization Certificate by the Division.

“During the visit there was a staff member working 1:1 with a child, the Child Development Division did not receive a record check authorization form for this staff member. This staff member has worked in the classroom since the Fall of 2022. This staff member has submitted to a fingerprint supported background clearance process through the Child Development Division in the past, however it is required that a record check authorization form is submitted fo all new staff or individuals regularly present at the program. Corrective Action: Please send a record check authorization form in for this staff member. Ensure moving forward that record check authorization forms are submitted for all new staff or individuals who are regularly present at the program.”

Correction date in the state record: May 10, 2023

Regulation 2.3.11.5: The licensee shall be responsible for compliance with all applicable state and federal laws even when they are more stringent than the rules in this set of CBCCPP regulations.

“Not all staff members who have been employed longer than 3 months have documentation of current first aid and CPR certification. This was confirmed by the diector at the time of this visit. Corrective Action: Identify the earliest CPR and First Aid trainings available and have the staff members not currectly certified complete or register for training by 3/13/2020. Create program improvement plan, which will be submitted to this Licensor, that will prompt you to have each newly hired staff member complete CPR and first aid training within 3 months of start date and remain certified as required.”

Correction date in the state record: Jun 1, 2022

Regulation 3.4.7.3: Within six (6) months of the initial date of employment, staff working with children and the program director shall maintain an up- to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in sections 7.3 and 7.4 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“The BFIS Quality and Credential accounts were reviewed. It was determined that several staff members working for the program for more than six (6) months did not have their documentation to assess qualification and/or required training's submitted to be uploaded into their BFIS Quality and Credential accounts. Corrective Action: By 3/13/2020, send all documents needed to assess qualifications, professional development documents, and current first aid and CPR certificates to Northern Lights at CCV for all staff. Once documentation has been sent to Northern Lights, send confirmation to this Licensor.”

Correction date in the state record: Jun 1, 2023