Creative Kids Adventures, Inc.-WRS

Regulation 15.6: When a child has a medically diagnosed food allergy, a special care plan from the child's health care provider shall be readily available and describe steps to take in the event of exposure.

“Upon review of children's files and prescription medications on site, two children were identified to have a medically diagnosed food allergy and prescribed rescue medication, however the program did not have an action plan or emergency medication to treat the allergy for either child. Upon discussion with staff, the staff were aware of one of the children's allergies but not the other. One of the children identified was observed bringing the program-provided snack to a staff member to read the label on the package and ensure it was free of their allergen prior to them eating. Corrective Action: Review children's files to identify medically diagnosed allergies and obtain special care plans from the child's provider. If the special care plan indicates the use of medication, the program will ensure medication is maintained on site to treat allergic reactions as the plan instructs. Send copies of the special care plans and photos of the related medications to Licensing Field Specialist Stark. Create a system for identifying children with medically diagnosed food allergies and obtaining special care plans as well as any related medications upon enrollment. Send a detailed description of the new system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 5.34: The Program Administrator and the Site Director shall annually complete at least a minimum of twelve clock hours of Professional Development Activities which may be applied toward their Individual Professional Development Plan (IPDP) or equivalent excluding any additionally required training for Specialized Child Care or First Aid and CPR.

“Upon review of staff BFIS Quality and Credential accounts, it was identified that one of the Director's completed 8.25 annual professional development hours from their employment date of 9/27/24 to 9/27/25. This resulted in them being 3.75 hours short of the required twelve (12) hours of professional development hours required annually. Corrective Action: Create and implement a plan to complete the overdue training hours in addition to the twelve (12) hours required for the current year. Send a detailed description of this plan to Licensing Field Specialist Stark. Create a system for tracking annual professional development hours and ensuring a minimum of twelve (12) hours are completed annually. Send a detailed description of the system to Licensing Field Specialist Stark. Status: Appeal Period.”

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“A review of staff BFIS accounts and staff files reflect that Staff A and Staff B have been with the program longer than twelve (12) months and have not yet met the requirements of this rule. Corrective Action: Immediately plan to meet with Staff A and Staff B to discuss this requirement, their willingness to complete the requirements, and to develop a comprehensive plan for becoming qualified. The plan shall include details of: 1. Which bullet each staff member will plan to complete, 2. information regarding each staff's correspondence with Northern Lights at CCV to discuss and choose a pathway to qualifications, 3. a comprehensive timeline with steps for completing said qualifications, 4. a plan to submit documentation of qualifications to Northern Lights at CCV in a timely manner. The plan shall be sent to Licensors Knight for approval by 06/25/2025. Plan to continue monthly correspondence with said Licensor until such a time when the plans have been approved and Staff A and Staff B have completed qualifications. Develop a system which will ensure all newly hired program staff will complete the requirements of rule 5.4 within twelve (12) months of hire moving forward.”

Correction date in the state record: Jun 25, 2025

Regulation 11.27: Essential Maintenance Practices (EMPs) shall be performed prior to initial licensure and annually thereafter in the space defined as licensed space. Essential Maintenance Practices shall be performed by a person who (a) has been certified by the Vermont Department of Health to perform Essential Maintenance Practices, or (b) is supervised on-site by a person certified by the Vermont Department of Health to perform Essential Maintenance Practices.

“A review of the Vermont Department of Health EMP/IRC compliance report webpage reflects that a lead inspection has not been performed on the building within the last twelve (12) months. Corrective Action: Immediately plan to have a person who has been certified in the IRC by the Vermont Department of Health perform the IRC inspection for the building and submit the documentation of such to the Vermont Department of Health by 06/25/2025.”

Correction date in the state record: Jun 25, 2025

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“A review of staff BFIS credential accounts and documents from staff files reflected that six (6) staff, who have been working with the program for between three and eighteen months, have either not completed certifications or have not renewed their certifications prior to the date of expiry for approved infant and child CPR and pediatric First Aid. Corrective Action: Immediately plan to have all six (6) staff complete an approved infant and child CPR and pediatric first aid certification training and submit those certificates of completion to Northern Lights at CCV no later than 06/25/2025. Develop a system which will ensure staff obtain CPR and first aid certifications within three months of hire and then in manner which ensures they remain currently certified moving forward. Include details of: 1. What system will be used, 2. who will be responsible for maintaining and monitoring the system, 3. who will be responsible for informing staff of upcoming recertification dates, 4. who will ensure staff have completed the certifications and submitted documentation of completion to Northern Lights at CCV in a timely manner, 5. who will monitor staff BFIS credential accounts to ensure document upload as expected, and/or reach out to Northern Lights at CCV to address any issues regarding documentation in a timely manner moving forward.”

Correction date in the state record: Jun 25, 2025

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS accounts and staff file documents reflects that many documents have not been submitted to Northern Lights at CCV to be uploaded staff Credential accounts in a timely manner as required. At least seven staff members who have worked with the program for six months to four years, had documents missing from their credentialing accounts. While the program administrator submitted many documents to Northern Lights at CCV following this visit, as of 06/11/2025, she was not able to provide evidence of previous document submission. . Corrective Action: Immediately plan to ensure all recently submitted documents are uploaded to accounts as expected and to work with Northern Lights at CCV to address any issues with those documents. Develop a system which ensures that all present and newly hired staff submit all required documentation to Northern Lights at CCV within six months of hire and then in a timely manner moving forward. The plan shall include details of: 1. What system will be used to track completion and submission of all required documentation to Northern Lights at CCV, who will be responsible for maintaining and managing the system, 3. who will be responsible for advising staff of the requirements set forth in this rule and ensure timely submissions moving forward.”

Correction date in the state record: Jun 25, 2025

Regulation 5.13: The Division at its discretion, may use the results of a background check on file with the Division as long as it has been completed within the last five (5) years and instead of requiring a new background check.

“Two (2) staff persons did not submit to fingerprinting prior to their fingerprint expiration dates. Staff person A completed a record check authorization on 06/09/2023 and has a fingerprint expiration of 04/27/2023 and staff person B completed a record check authorization on 06/29/2021 and has a fingerprint expiration of 03/01/2023. Corrective Action: Immediately have the two (2) staff persons complete the fingerprint process. The Fingerprint Authorization Certificate has been emailed to S. Avery. Submit a confirmation of completion to licensor S. Guertin at stacey.guertin@vermont.gov by 08/11/2024.”

Correction date in the state record: Jan 2, 2025