Courthouse Academy

8VAC20-780-60-A

“Children's records shall contain all required elements. The enrollment record for child 1 and child 2 lacked the following required information: a. Place of employment for each parent; b. Names of persons authorized to pick-up the child; c. Address for emergency contacts.”

8VAC20-780-90-A

“A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent. The enrollment record for child 1 and child 2 lacked a written parent agreement.”

22.1-289.035-A

“All applicants for employment, employees, applicants to serve as volunteers, and volunteers shall undergo a background check in accordance with subsection B every five years. The central registry check and criminal record check for staff 1 was obtained more than five years ago.”

8VAC20-780-280-B

“Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. The cabinet containing cleaning agents was unlocked in one classroom. Disinfecting wipes was observed on the sink counter in a second classroom.”

8VAC20-780-570-E

“Prepared infant formula shall be dated. Six bottles of infant formula were not dated.”

22.1-289.035-B-4

“The child day center shall obtain a copy of the results of a criminal history record information check from any state in which the individual has resided in the preceding five years. There is no criminal record check on file for staff 1 who has resided in a state outside of Virginia within the past five years.”

22.1-289.035-B-4

“Based on record review and interview, the center failed to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1,hire date 05/29/2024, lacks the results of an out-of-state central registry check for another state she has resided in within the past five years. 2. Administrative staff confirmed that an out-of-state central registry check had not been requested for staff 1.”

22.1-289.035-B-4

“Based on record review and interview, the center failed to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1,hire date 05/29/2024, lacks the results of an out-of-state central registry check for another state she has resided in within the past five years. 2. Administrative staff confirmed that an out-of-state central registry check had not been requested for staff 1.”

8VAC20-780-270-A

“Based on observation, the center failed to ensure that outside areas of the center shall be maintained in a safe condition. Evidence: 1. Approximately 38 bolts were observed protruding from underneath the rock climber outdoor play structure. a. Children are able to walk/play under this structure and these exposed bolts are a potential protrusion hazard.”

8VAC20-780-160-B

“Based on record review and interview, the center failed to ensure that documentation shall include the results of the tuberculin screening for staff. Evidence: 1. The TB screening completed on 08/21/2023 for staff 1 lacked the results of the screening. 2. The program director verified this was the only documentation on file for staff 1.”

8VAC20-780-440-E

“Based on observation, the center failed to ensure that there shall be at least 12 inches of space between occupied cots and rest mats. Evidence: 1. 6 occupied cots in room 4 and 8 occupied cots in room 11 lacked 12 inches of space as each mat was placed directly beside another occupied rest mat. a. Nap time was reviewed at approximately 1:00pm.”

8VAC20-780-550-P Complaint related: Yes

“Based on record review and interview the center failed to maintain a written record of children's serious and minor injuries that include staff and parent signatures or two staff signatures. Evidence: The injury report completed on May 15, 2023, for Child #1 contained one staff signature. The document did not include a parent signature or a second staff signature.”

8VAC20-780-340-A Complaint related: Yes

“Based on interview the center failed to ensure that when staff are supervising children, they always ensure their care, protection, and guidance. Evidence: 1 ? On May 15, 2023, Child #1 fell off the diaper changing table while in the care of Staff #1. 2 ? Staff #1 stated that as she reached for an item, she took her hand that had been holding Child #1 off the child and the child fell off the diaper changing table. 3 ? Video footage reviewed shows Staff #1 took the one hand that was holding Child #1, who was sitting on the diaper changing table, off the child and the child fell off the diaper changing table.”

8VAC20-780-40-E Complaint related: Yes

“Based on interview the center failed to ensure that the operational responsibilities of the licensee include center's activities, services, and facilities are maintained in compliance with the center's own policies and procedures. Evidence: Documentation received during the investigation stated that Staff #1 did not follow the center policy of keeping one hand on the child at all times during diaper changing which resulted in a child falling off the diaper changing table.”

8VAC20-780-420-C Complaint related: No

“Based on documents review and interviews, the center failed to ensure that the custodial parent was given the right to be admitted to the center while their child was in care, as required by the Code of Virginia. Evidence: 1 ? A copy of written notification stated that as of June 13, 2023, a custodial parent of Child #1 would no longer be permitted on the school’s property, while Child #1 was in care at the center. 2 ? Staff #1 (owner) and Staff #2 (program director) confirmed that a letter was given to a parent of Child #1 informing them that the parent was banned from the school’s property. 3 ? The parent of Child #1 confirmed that on June 13, 2023, they had received a written notice that they would not be permitted on the school premises even when their child was in care.”

8VAC20-780-550-P Complaint related: Yes

“Based on record review and interview the center failed to maintain a written record of children's serious and minor injuries that include staff and parent signatures or two staff signatures. Evidence: The injury report completed on May 15, 2023, for Child #1 contained one staff signature. The document did not include a parent signature or a second staff signature.”

8VAC20-780-340-A Complaint related: Yes

“Based on interview the center failed to ensure that when staff are supervising children, they always ensure their care, protection, and guidance. Evidence: 1 ? On May 15, 2023, Child #1 fell off the diaper changing table while in the care of Staff #1. 2 ? Staff #1 stated that as she reached for an item, she took her hand that had been holding Child #1 off the child and the child fell off the diaper changing table. 3 ? Video footage reviewed shows Staff #1 took the one hand that was holding Child #1, who was sitting on the diaper changing table, off the child and the child fell off the diaper changing table.”

8VAC20-780-40-E Complaint related: Yes

“Based on interview the center failed to ensure that the operational responsibilities of the licensee include center's activities, services, and facilities are maintained in compliance with the center's own policies and procedures. Evidence: Documentation received during the investigation stated that Staff #1 did not follow the center policy of keeping one hand on the child at all times during diaper changing which resulted in a child falling off the diaper changing table.”

8VAC20-780-420-C Complaint related: No

“Based on documents review and interviews, the center failed to ensure that the custodial parent was given the right to be admitted to the center while their child was in care, as required by the Code of Virginia. Evidence: 1 ? A copy of written notification stated that as of June 13, 2023, a custodial parent of Child #1 would no longer be permitted on the school’s property, while Child #1 was in care at the center. 2 ? Staff #1 (owner) and Staff #2 (program director) confirmed that a letter was given to a parent of Child #1 informing them that the parent was banned from the school’s property. 3 ? The parent of Child #1 confirmed that on June 13, 2023, they had received a written notice that they would not be permitted on the school premises even when their child was in care.”

8VAC20-780-70

“Based on record review, the center failed to obtain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. Staff 1, hire date 5/11/22, lacked documentation of two reference checks. 2. Staff 2, hire date 5/10/22, lacked documentation of two reference checks. 3. Administrative staff confirmed that two written reference checks were not on file for both staff.”

8VAC20-780-40-M

“Based on observation and interview, the center failed to maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present. Evidence: 1. The allergy list, which is posted in the office, was not available in the classrooms. a. Staff confirmed that the allergy list was not available in the classrooms occupied by children during the inspection.”

8VAC20-780-560-G

“Based on observation, the center failed to ensure that when food is brought from home the food container shall be clearly dated. Evidence: 1. Ten of ten lunch containers reviewed were not dated.”

8VAC20-780-130-E

“Based on record review, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. The most recent immunizations on file for child 1, age 14 months, were administered on 06/18/2021. 2. Administrative staff confirmed that an updated immunization record had not been obtained for child 1.”