Community Connections at Rumney Elementary

Regulation 5.4: Afterschool Child Care Program Staff that work in the Afterschool Child Care Program are required to have at least one of the following within the first year of employment: * Vermont Afterschool Foundations Certificate or * Vermont Afterschool Essentials Certificate or * Vermont On-the-Job Training Certificate or * Vermont Afterschool Professional Credential or * Vermont Program Director Credential or * Vermont Teacher Licensure or * BA/BS or Associates degree

“A review of staff BFIS accounts reflected that Staff A had not yet come into compliance with rule 5.4. Staff B confirmed that while Staff A had developed an Indivdual Professional Development Plan (IPDP) which included a path to achieve compliance, Staff A had not completed the steps necessary within the required timeframe. Staff A has been employed with the program for more than one year. Corrective Action: Immediately plan to have Staff A develop a new Individual Professional Development Plan(IPDP) which includes the steps through which compliance with rule 5.4 will be achieved and enter that IPDP into their BFIS quality and credential account. Develop an administrative plan which will ensure that Staff A comes into compliance with rule 5.4 in a timely manner. Include in the plan: 1) When Staff A will communicate with the team at Northern Lights at CCV(NLCCV) to ensure the path chosen will lead to full qualifications as Program Staff. 2) The name of the NLCCV resource advisor Staff A will communicate with. 3) The name of whom will mentor Staff A until compliance is achieved. 4) Details of what that mentorship will look like. 5) Details of how the Program Administrator will monitor the progress of the plan and maintain monthly communication with Licensor [name] until compliance is achieved. 6) Detailed steps of the plan to achieve compliance. 7) A detailed timeframe for accomplishing each step of the plan. 8) Any resources that will be utilized for each step of the plan and how those resources will be made and kept available for the duration of the plan. 9) A set date for completion of the plan.”

Correction date in the state record: Feb 16, 2022

Regulation 5.31: Orientation training shall be conducted for every employee before they are left alone with children. This training shall be documented and shall cover material included in the Staff handbook and licensing regulations. Complete written information and the orientation training session shall include: * Basic knowledge of child growth and development; * Routine and emergency health protection of children including health related exclusions; * Safety and sanitation requirements including handling and storage of hazardous materials and disposal of bio contaminants; * Positive behavior management and child guidance; * Curriculum development policies and responsibilities; * Supervision of children; * Policies and procedures for reporting a missing child; * Child accident and injury procedures including building and physical premises safety; * Safe sleep practices; * Requirements for administration and storage of medication; * Emergency Response Plan and emergency procedures, including: staffing emergencies, school closings, evacuation plans such as site evacuations in case of national or environmental emergency, lock-down procedures, responding to a sick or injured child and medical emergencies; * Use of fire extinguishers; * Nutrition and food safety including prevention of and response to emergencies due to food and allergic reactions; * Recordkeeping, including daily attendance procedures; * Transportation and child passenger safety; * Off-site activities (field trips) * Release of children; * Respectful engagement of families, including daily communication with parents about their child's activities; * Preventing, recognizing, and reporting child abuse and neglect; including information about the signs and symptoms of sexual abuse, sexual violence, grooming processes, recognizing the dangers of child sexual abuse, and other predatory behaviors of sex offenders; * Recognition of and response to the symptoms of common childhood illnesses; * Preventing the spread of infectious disease; * Providing developmentally appropriate activities and experiences for children; * Inclusion of children with special needs; * Guidelines for volunteers; * Responsibility to comply with current applicable licensing regulations; * Staffing plans and definitions of related duties to include opening and closing procedures; * Afterschool Child Care Program licensing regulations; * Employee complaint and grievance procedures; and * Assuring children have extra clothes and diapers available.

“A review of staff BFIS accounts and staff files reflected that Staff A and Staff B had not yet completed an orientation training. Program Administrator, [name] confirmed that while both Staff A and B had completed district orientation trainings, neither Staff A or B had completed an approved orientation training per this regulation. Corrective Action: Immediately plan to have Staff A and Staff B complete an approved orientation training. Develop a system which will prompt new staff members to complete an approved orientatio training, including the required mandated reporter training, prior to being left alone with children moving forward.”

Correction date in the state record: Mar 22, 2021

Regulation 18.77: Within six months of the initial date of employment, Staff working with children and the Site Director and/or Program Administrator shall maintain an up-to-date BFIS Quality and Credential Account. Documentation, verification of qualifications and all annual professional development activities as specified in the rules in Section 5 of these regulations shall be submitted to NLCDC to be verified and maintained in BFIS.

“A review of staff BFIS quality and credential accounts reflected that those accounts were not up-to-date. The accounts for Staff A, B, C, D, E, and F did not reflect documentation of CPR and first aid certifications. The accounts for Staff A, C, D, E, and F did not reflect documentation of the required mandated reporter training. The accounts for Staff A, C, D, E, and F did not reflect documentation of an approved orientation training. The accounts for staff D did not reflect docuemntation of annual professional development hours. The accounts for Staff D and F did not reflect documentation of qualifications for their position titles. Program Administrator, [name], coud not confirm that those documents had been sent to Northern Lights at CCV. All of the listed staff have been with the program for at least 6 months. Corrective Action: Immediately plan to submit all required documents with cover sheets to Northern Lights at CCV. If you need assistance with or have questions about submitting documents to Northern Lights at CCV, you may reach out to your Northern Lights at CCV resource advisor, [name], at (802) 828-0621 or joanne.rouleau01@ccv.edu. Develop a system which with prompt you and/or your staff to submit all required documents to Northern Lights at CCV, with cover sheets, in a timely manner moving forward.”

Correction date in the state record: Mar 22, 2021

Regulation 11.13: Stairs, ramps, walks, platforms and porches shall be equipped with handrails and be kept clear and safe.

“The exit that leads to the outdoor play space and which is used for parent pick up was not cleared of ice adn snow. While the door could be opened, there was a build up of ice and a large bank of snow that would need to be climbed over in order to get to the play yard or to the place where parents pick up their children. Corrective Action: Immediately plan to clear all exits of ice and snow. Develop a plan to ensure that all exits, stairs, and walkways remain clear and safe moving forward.”

Correction date in the state record: Mar 22, 2021

Regulation 4.2: A complete file for each enrolled child including youth Volunteers or leaders-in-training who are 13, 14, or 15 year olds shall be available on site, be updated annually, and, contain the following documentation in either hard copy or accessible and printable electronic format: * completed child's registration form which is signed and dated by the parent or legal guardian * child's complete name and birth date * full name of parent(s), address(es) and home and daytime (if applicable) telephone numbers * any legal documents necessary to define custodial rights or legal guardianship of the child * name, address, and home and daytime telephone numbers of two persons to contact in an emergency if a parent cannot be reached * name and telephone number of child's health care providers, including dentist, if any * description of child's health history, current medications, allergies, special dietary requirements and other identified special need(s) * dated copies of any accident, illness or injury reports * signed permission by parent to authorize: i. emergency medical care ii. field trips and associated transportation (if provided) iii. persons who can remove child from program, including telephone numbers

“Of the 7 children's files reviewed, 5 were missing required information. The file for Child A was missing emergency contacts and required permissions. The files for Child B and Child C were missing 1 emergency contact. The file for Child D was missing a registration form, date of birth, parents names, addresses, telephone numbers, 2 emergency contacts, name of child's health care provider, and required permissions. Child E was present at the program and had no file on site. Corrective Action: Immediate plan to update all children's files to include all required information. Develop a system which will prompt you to ensure that each child has a completed file onsite prior to the child's first day of attendance.”

Correction date in the state record: Mar 22, 2021

Regulation 5.24: A Program Administrator or a designated Site Director shall be present at the program more than 50% of the time children are present.

“The program director was not onsite during the visit. Staff A and Staff B stated that the program director is not typically present at the program during the hours when children are present. Program Administrator, [name], stated that she was not aware that the site director was not onsite during the hours that children are present. Kim stated that while the site director was reporting presence at the program on time sheets, she could not confirm that the site director was onsite at least 50% of the time children are present. Corrective Action: Immediately plan to have a qualified program administrator or designated site director present at the program more than 50% of the time children are present.”

Correction date in the state record: Mar 22, 2021

Regulation 13.7: Staff and children shall all wash their hands with soap under warm, running water: * before they eat or prepare food * after they use the toilet * after handling animals * after playing outside.

“The two children from Rumney Elementary School did not wash their hands upon arrival to the program at approximately 3:30 PM. At approximately 3:45 PM, 3 additional children arrived to the program from Dody Elementary School. At this time, both staff members and all 5 children washed their hands before being given a snack. Of the 5 children who washed their hands, 4 of them washed for less than 10 seconds and then either shook their hands dry or wiped their hands on their clothing rather than using a paper towel. Corrective Action: Immediately plan to have all children wash hands at all required times, for an appropriate amount of time, and to use a paper towel to dry their hands after washing.”

Correction date in the state record: Mar 22, 2021

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“There was not a record of evacuation drills on site for review during the visit. Staff A stated that to her knowledge, no evacuation drills had been conducted since September 2020. Staff A typically works Monday through Friday at the Program, but has been out for several days since the beginning of the 2020-2021 school year. Program Administrator, [name] stated that while there may have been a couple of evacuation drills conducted this school year, they were not conducted each month. Corrective Action: Immediately plan to do an evacuation drill. Make a plan to conduct 2 evacuation drills with the children each month for the months of March, April and May 2021. Develop a system which will prompt you or your staff to conduct monthly evacuation drills, to record those drills and keep a document of those drills available for review onsite.”

Correction date in the state record: Mar 22, 2021

Regulation 5.28: The Licensee is required to maintain an accurate record of Staff schedules and assignments for all Staff including substitutes.

“There is a record of the amount of hours staff worked but there is not a record of actual hours worked and staff assignments. Corrective Action: Maintain a written record of the daily schedule of all staff including exact days and hours worked and the group of children to whom they are assigned. Submit an email to this licensor describing how this information will be recorded and maintained.”

Correction date in the state record: May 22, 2018