Boys & Girls Club of Brattleboro at Retreat Farm

Regulation 3.3: During the hours of operation, the facility shall be used only for the purposes of providing Afterschool Child Care Program services or training.

“Two Retreat Farm staff persons came into the program space and worked at the central desk within the space for 30 minutes of this visit. It was confirmed with program staff that Retreat Farm personnel use the desk area regularly during programming. Corrective Action: As explained during the visit and reviewed again during a telephone call on 03/10/2025, program space is to be used by program staff, children, and parents only during operating hours. Send an email to Licensing Field Specialist Crawford confirming this change. Include in this email what communication was had with Retreat Farm personnel and how staff persons of the Boys & Girls Club will ensure only program staff access the space during hours of operation.”

Correction date in the state record: May 15, 2025

Regulation 4.14: The Licensee shall ensure that they and all Staff receive training and demonstrate understanding of their legal responsibilities regarding preventing and reporting suspected child abuse and neglect.

“The three staff persons working within the program on the date of this visit have not completed the required abuse and neglect training that addresses the state of Vermont mandatory reporter law requirements. Corrective Action: Have all current staff persons complete Protecting Vermont's Children Reporting Abuse and Neglect training which can be accessed on the following Child Development Division web pagehttps://dcf.vermont.gov/cdd/providers/pd/licensing. Send the certificates to Northern Lights @CCV for uploading to the staff's Quality and Credential accounts. CC Licensing Field Specialist Crawford on this email submission. Develop a plan that incorporates this required training into the hiring process for staff. Send that plan to Licensing Field Specialist Crawford.”

Correction date in the state record: Apr 18, 2024

Regulation 5.40: Before the expiration date on the card, training for First Aid and CPR shall be validated by the American Red Cross, American Heart Association or other equivalent, state- recognized organization, and the specific certification documentation maintained in the appropriate Afterschool Child Care Program Staff file.

“Staff person A's CPR/1st aid certification is expired. This staff person has been working directly with children for more than 30 days with expired CPR/1st aid. Corrective Action: Have Staff Person A complete the required CPR/1st aid training. Have the certification submitted to Northern Lights @ CCV for uploading to Staff Person A's Quality and Credential Account and cc Licensing Field Specialist Crawford on that e-mail submission.”

Correction date in the state record: Apr 18, 2025

Regulation 18.8: A license is valid only for the location listed on the license.

“The program operated from a different location for the week of 02/19/2024 - 02/23/2024 without the knowledge or approval of the licensing unit. The program used this location previously as an alternate location for a summer program with licensing approval that was approved only for the summer session. The limits of this approval were explained in the approval and documented in writing for the program on 06/09/2023. The program did not contact the licensing unit for approval to use this alternate space after the approved timeframe which ended on 07/28/2023. Corrective Action: As explained in detail during the meeting with the Interim Executive Director and the Program Administrator on 02/27/2024, the program may only operate at the 45 Farmhouse Square location unless granted approval from the licensing unit for a specific location and with given timeframes of use.”

Correction date in the state record: Mar 1, 2024

Regulation 3.5: The Licensee shall notify the Division within 5 business days of any change or vacancy of the Site Director and/or Program Administrator position. If this position is not filled within 5 business days of the vacancy, the Licensee shall submit a written plan for interim coverage to the Division. A qualified replacement or interim plan approved by the Division shall be in place within thirty days from the date the position became vacant.

“The program did not notify the licensing unit that the persons filling the Program Administrator and Site Director positions changed in January 2024. These position changes were identified by Licensing Field Specialist Crawford during the site visit on 02/26/2024. Corrective Action: Submit a change of director notification through the programs' BFIS account. Ensure that the Program Administrator and Site Director's quality and credenital account within the BFIS account is up to date. Notify Licening Field Specialist Crawford when the education, qualifications, and trainings for both persons is reflected in the quality and credential account for review by licensing.”

Correction date in the state record: Feb 28, 2024

Regulation 10.9: Emergency evacuations shall be practiced with the children each month. A record of practice drills for the previous and current year shall be maintained and available onsite. Practice drills may be pre-announced. There shall be: * a system in place to assure that all children are accounted for at a predetermined safe place; * a safety plan that may include additional lock down practices and procedures.

“The program has not conducted the required monthly drills. Corrective Action: Develop a plan to conduct and document monthly evacuation drills.”

Correction date in the state record: Apr 18, 2024