Atlantic Coast Athletic Clubs of Richmond

22.1-289.035-B-4

“The center is required to do the appropriate background checks from any state in which the individual has resided in the preceding five years. The center did not request a search of the child abuse and neglect registry from one previously resided state for Staff 4, who has been employed for one month. The center did not request a search of the child abuse and neglect registry from one previously resided state for Staff 11, who has been employed for over one year. The center did not request a search of the central registry for two states and a criminal history check for one state for Staff 9, who has been employed 3 weeks.”

22.1-289.035-B-2

“Documentation of a fingerprint based national criminal check shall be obtained for each staff prior to employment. Staff 5, employed for 3 months, did not have a national fingerprint check result on file.”

22.1-289.035-B-1

“Each staff shall complete a sworn disclosure statement by the first day of employment. Staff 5, employed for 3 months, did not have a sworn disclosure statement on file.”

8VAC20-780-550-F

“Documentation shall be maintained of at least one lockdown drill annually. There was no documentation of a lockdown drill in the past 12 months.”

8VAC20-780-510-B

“Medication shall be given to a child only with written authorization from the parent. Five emergency medications for four children did not have written authorization from the parent. The center did not have parents complete page 2 of the MAT form.”

8VAC20-780-60-A

“The facility shall have a written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Four children with diagnosed food allergies did not have a written allergy action plan on file.”

8VAC20-780-140-A

“Documentation of a physical examination must be submitted for each child within 30 days after the first day of attendance. Child 5, enrolled for 2 years, did not have documentation of a physical on file.”

8VAC20-780-550-D

“Documentation shall be maintained of emergency evacuation drills monthly. There was no documentation of an evacuation drill in July 2025, August 2025, September 2025, October 2025 or November 2025.”

8VAC20-780-260-A

“The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The last documented fire inspection was conducted 6/24/2024.”

8VAC20-780-560-F

“The most recent, age-appropriate nutritional requirements of a recognized authority such as the Child and Adult Care Food Program of the United States Department of Agriculture (USDA) for snack recommends two components from two different food groups. The facility only served one component from one food group for afternoon snack today. Goldfish were served.”

8VAC20-780-70

“The facility failed to have required documentation in each staff file. Two references as to character, reputation, and competence should be checked prior to employment. Staff 1, employed for 5 months had one reference documented. Staff 2, employed 7 months, did not have documentation of two references on file. Staff 5, employed for 7 months did not have the date the phone references were conducted documented.”

8VAC20-780-70

“The facility failed to have required documentation in each staff file. Two references as to character, reputation, and competence should be checked prior to employment. Staff 4 did not have documentation of two references on file. Staff 5, Staff 6, and Staff 7 had references that were not dated.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled which contains required information. Child 1, Child 2, Child 3, and Child 4 did not have documentation of the child’s proof of identity and age.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child 2 attending for over a week, did not have documentation of an immunization record on file.”

8VAC20-780-510-B

“Medication shall be given to a child only with written authorization from the parent. One emergency medication for one child did not have written authorization from the parent.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of Child 1, Child 3, and Child 6 who have been enrolled for more than 30 days.”

8VAC20-780-560-M

“No child shall be allowed to drink or eat while walking around. On 12/16/2024, the young school age group was eating snack and drinking juice while putting up chairs and getting in line to go outside.”

8VAC20-780-60-A

“Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child 6, enrolled for four months, was missing the following required components: name, home address, and home phone number of each parent who has custody, work phone number and place of employment of each parent who has custody, name and phone number of child's physician, name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached, previous child day care, name of any additional programs or schools that the child is concurrently attending and the grade or class level.”

8VAC20-780-510-E

“The center shall ensure that procedures for administering medication shall include methods to prevent use of outdated medication. The emergency medication for one child expired 5/31/2024 and the parent had not been notified that a replacement was needed.”

22.1-289.035-B-2

“Documentation of a fingerprint based national criminal check shall be obtained for each staff prior to employment. Staff 5 (date of employment 5/28/2024) did not have a fingerprint check until 6/03/2024, Staff 6 (date of employment 5/28/2024) did not have a fingerprint check until 6/05/2024, and Staff 7 (date of employment 5/28/2024) did not have a fingerprint result on file.”

8VAC20-780-130-A

“The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: Child 9 (date of enrollment 6/03/2024) did not have documentation of an immunization record on file.”

8VAC20-780-140-A

“Documentation of a physical examination must be submitted for each child within 30 days after the first day of attendance. Child 6 (date of enrollment 8/7/2023) and Child 8 (date of enrollment 7/24/2019) did not have documentation of a physical.”

8VAC20-780-510-G

“Medication shall be labeled with the child's name, the dosage amount, and the time or times to be given. One medication designated for Child 1 had another family member's name and dosage amount and times specific to the family member.”

8VAC20-780-560-J

“Based on observation, the facility failed to sanitize tables after each use for feeding. Evidence: the tables were not sanitized after afternoon snack. There were visible crumbs of granola bars on the table.”

8VAC20-780-160-A

“Based on review of four staff records, the facility failed to obtain a tuberculosis test or screening from each staff at the time of employment and prior to direct contact with children. Evidence: Staff 3 (date of employment 6/05/2023) did not have documentation of a tuberculosis test or screening until 01/24/2024.”

8VAC20-780-240-A

“Based on review of four staff records, the center did not ensure staff completed the Virginia Department of Education-sponsored orientation course within 90 days of employment. Evidence: Staff 3 (date of employment 6/05/2023) did not have documentation of completing the Virginia Department of Education-sponsored orientation course.”

8VAC20-780-510-I

“Based on review of four medications, the facility failed to have written authorization from the parent and the child’s physician to administer medication. Evidence: There was no written parent/guardian or physician authorization to administer medication to Child A.”

8VAC20-780-510-P

“Based on review of 4 medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The medication authorization for one medication expired 5/2/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site.”

8VAC20-780-510-B

“Based on review of nine medications, the facility failed to have documentation of written authorization to administer one medication. Evidence: there was no medication authorization signed by a parent or a physician to administer medication to Child A.”

8VAC20-780-510-P

“Based on review of 9 medications, the facility failed to notify parents that that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Evidence: The medication authorization for Child E expired 5/2/2023. The medication expired 3/28/2023. The authorization had not been renewed and the medication was not returned or destroyed as required. The medication was on site on 6/15/2023.”

8VAC20-780-140-A

“Based on review of ten children’s records, the facility failed to have a physical examination for each child within 30 days of attendance. Evidence: Child 3 (date of enrollment 1/21/2023), Child 4 (date of enrollment 1/31/2023), and Child 6 (date of enrollment 1/21/2023) did not have documentation of a physical on file.”

8VAC20-780-240-A

“Based on review of ten staff files and staff interview, the facility failed to have 7 out of 10 staff complete the Virginia Department of Education-sponsored orientation course (VA Pre-service) within 90 days of employment. Evidence: Staff 1 (date of employment 5/23/2022) 022), Staff 2 (date of employment 3/23/2022), Staff 3 (date of employment 5/23/2022), Staff 4 (date of employment 5/23/2022), Staff 7 (date of employment 9/13/2021), Staff 9 (date of employment 5/3/2022), and Staff 10 (date of employment 5/23/2022) did not have documentation of completed VDOE sponsored orientation (VA Pre-service) course on file.”

8VAC20-780-240-A

“Based on review of two staff files, the facility failed to have each staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Staff 2 (date of employment 6/6/2022) did not have documentation of the 10 hour Virginia Preservice Training.”

8VAC20-770-60-C-2

“Based on review of two staff records, the facility failed to have documentation of a completed search of the central registry ( CPS check) on file for each staff within the first 30 days of employment. Evidence: Staff 1 (date of employment 6/13/2022) did not have a completed search of the central registry on file. There was no documentation of having submitted the search of the central registry within 7 days of employment as required”

8VAC20-770-60-C-2

“Based on review of three staff records, the facility failed to have documentation of a search of the central registry ( CPS check) for each employee within 30 days of hire. Evidence: Staff B (date of hire 12/3/2021) did not have documentation of a search of the central registry within 30 days of employment. Center staff stated that they didn't think staff under the age of 18 were able to obtain CPS checks.”

22.1-289.035-B-2

“Based on review of three staff records, the facility failed to have documentation of a fingerprint check for each employee prior to hire. Evidence: Staff B (date of hire 12/3/2021) did not have documentation of a fingerprint check prior to hire. Center staff stated that they didn't think staff under the age of 18 were able to obtain fingerprints.”