AlphaBEST Education, Inc. - Southwestern Elementary

8VAC20-780-70

“The center shall maintain a separate record for each staff with required information. The record for staff #1 did not have documentation of qualifications for the position.”

8VAC20-780-40-M

“The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. The list in the cafeteria was not dated.”

22.1-289.011-F

“The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The findings from the most recent inspection, dated 12/10/2025, were not posted in a conspicuous place on the premises.”

8VAC20-780-340-F

“Children under 10 years of age shall always be within sight and sound supervision of staff, except that staff need only be able to hear a child who is using the restroom provided certain requirements are met. One staff moved between the boys and girls restroom while children were using the restroom. The restrooms were approximately 50 yards apart from each other. The staff was not able to consistently hear children in both restrooms.”

8VAC20-780-560-F

“When centers provide meals or snacks, a menu shall be posted for the current week and be dated. The menu posted was dated for February.”

8VAC20-780-530-C

“There shall be at least two staff members present on the premises during the center's hour of operation that are currently CPR and first aid certified. For approximately forty minutes, there was not a staff person present who is currently CPR and first aid certified. At approximately 4:21 pm, one staff staff arrived that is currently certified however there shall be at least two staff members at all times.”

8VAC20-780-350-B-4

“The required ratio for children ages 3 years up to school age eligible is one staff per ten children. Staff #2 was observed supervising forty-two children on the outside play area (youngest child four years old). The second staff arrived at 4:21 pm.”

8VAC20-780-245-J

“Medication is to be administered by a staff member or independent contractor who has satisfactorily completed a training course developed or approved by the Department of Education in consultation the Department of Health and the Board of Nursing (MAT). Staff #2 administered medication to Child #3 on 1/27/2026. Staff #2 is not MAT certified.”

8VAC20-780-510-L

“Medication, except for those prescriptions designated otherwise by written physician's orders, shall be kept in a locked place using a safe locking method that prevents access by children. Prescription medication was stored in an unlocked cabinet, out of reach of children.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #2, who had been enrolled for three months.”

8VAC20-780-510-L

“Medication, except for those prescriptions designated otherwise by written physician's orders, shall be kept in a locked place using a safe locking method that prevents access by children. Prescription medication was stored in an unlocked cabinet, out of reach of children.”

8VAC20-780-140-A

“Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of child #2, who had been enrolled for three months.”

22.1-289.035-B-4

“Based on a review of records and interview, the licensee did not always obtain copy of the results of a criminal history record information check and a sex offender registry check, prior to the first day of employment, from any state in which the individual has resided in the preceding five years. Evidence: Five staff records were reviewed. The record for staff #1, whose date of employment was documented as 2/27/2024, contained documentation that staff #1 lived in Texas, North Carolina and Florida within the last 5 years. The Criminal History Results from Texas were dated 5/18/2024. The Abuse and Neglect Registry Results have not been received as of 5/9/2024 and were not sent / requested until 4/15/2024. The National Search of the Sex Offender website was run for Texas, North Carolina and Florida on 5/8/2024. All of these items should have been obtained prior to an employee's first date of employment (sex offender search and Criminal History) or within 30 days of employment (Abuse and Neglect Search).”

22.1-289.035-B-4

“Based on a review of records and interview, the licensee did not always obtain copy of the results of a criminal history record information check and a sex offender registry check, prior to the first day of employment, from any state in which the individual has resided in the preceding five years. Evidence: Five staff records were reviewed. The record for staff #1, whose date of employment was documented as 2/27/2024, contained documentation that staff #1 lived in Texas, North Carolina and Florida within the last 5 years. The Criminal History Results from Texas were dated 5/18/2024. The Abuse and Neglect Registry Results have not been received as of 5/9/2024 and were not sent / requested until 4/15/2024. The National Search of the Sex Offender website was run for Texas, North Carolina and Florida on 5/8/2024. All of these items should have been obtained prior to an employee's first date of employment (sex offender search and Criminal History) or within 30 days of employment (Abuse and Neglect Search).”

8VAC20-780-240-A

“Based on a review of staff records and interview, the licensee did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment. Evidence: Five staff records were reviewed. The record for staff #3 whose date of employment was 12/5/2022, did not contain documentation of the Virginia Department of Education-sponsored orientation course. The program director confirmed that this documentation was not in the record.”